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Job 6 of 16ChatGPTClaudeGemini

Turn your notes into a staged fee proposal

Clients compare proposals line by line. A clear one showing work stages, what each stage includes and the fee for each wins more work than a single lump sum.

Time: About 30 minutesTool cost: you can start with a free AI tool

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

List the work stages you will offer (for example RIBA stages 0 to 4), what each includes and your fee for each.
Run the prompt below with no client names.
Check every fee and inclusion. The fees are yours.
Put it on your letterhead and send it with your terms of appointment.

The exact prompt

Copy, paste, then fill in the [brackets]

Write a fee proposal letter from a [UK] architect for [project type].
For each stage: name, what's included (bullets), deliverables, fee [from my list], and when it's invoiced.
Add: what's not included, third-party fees the client pays directly (planning fee, surveys, structural engineer), and how long the proposal is valid for.
Use ONLY my stages and fees; write [FEE NEEDED] if missing. Plain English for a homeowner.
My notes:
[paste]

✓ Check before you send

Fees and stages are your own.
Third-party costs are listed, not guessed.
It matches your terms of appointment.

UK notes extra

Architects must give clients written terms before work starts. Architects Registration Board.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

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