AI playbooks by business type
Choose your business. Each playbook shows the jobs worth handing to AI first.
Plumbers →
Step-by-step, plain-English ways plumbers can use free AI tools to write quotes, reply to reviews, chase late invoices, triage emergency calls and fill the diary with boiler service reminders. Exact prompts included, plus UK notes (rules vary by country).
Hairdressers & salons →
Plain-English, step-by-step ways hairdressers and salon owners can use free AI tools for booking policies, Instagram captions, aftercare messages, colour plans and review replies. Exact prompts included, plus UK notes (rules vary by country).
Photographers →
Step-by-step ways wedding, portrait and commercial photographers can use free AI tools for enquiry replies, shot lists, usage-rights explainers, gallery alt text and review requests. Exact prompts included, plus UK notes (rules vary by country).
- Reply to a shoot enquiry with the right package in 5 minutes
- Build a shot list and day timeline from the client's plans
- Explain copyright and usage rights to a client in plain English
- Turn a finished shoot into a blog post with proper alt text
- Write the gallery delivery email and an honest review request
Videographers →
Practical ways wedding, corporate and event videographers can use AI for transcripts and captions, interview pull-outs, client briefs, edit feedback rounds and drone shoot prep. Exact prompts included, plus UK notes (rules vary by country).
Content creators →
How YouTubers, TikTokers, streamers and podcasters can use AI to plan a content week, repurpose long videos, write hooks and titles, answer brand deals, label ads correctly and keep on top of tax. Exact prompts included, plus UK notes (rules vary by country).
Tattoo artists →
How tattoo artists can use AI for everything around the art, not the art itself: enquiry triage, consultation prep, deposit and booking policies, aftercare messages, organising client references, captions and admin. Exact prompts included, plus UK notes (rules vary by country).
- Triage DM and email enquiries into "ready to book" and "needs info"
- Prep for a consultation with a one-page brief
- Write a fair deposit, rescheduling and drawing policy
- Send aftercare and healed-photo messages that match your method
- Organise a client's references into a clean moodboard brief
- Write portfolio captions and do monthly admin in one sitting
Electricians →
Step-by-step ways electricians can use free AI tools to explain electrical inspection reports (like UK EICRs) to customers, quote rewires and EV chargers, set up landlord reminders, answer enquiries and post job photos. Exact prompts included, plus UK notes (rules vary by country).
Accountants & bookkeepers →
How small accountancy and bookkeeping practices can use AI safely for client chasers, records requests, explaining tax changes (like the UK's Making Tax Digital), engagement letter summaries and meeting notes, without putting client data at risk. UK notes included; rules vary by country.
Cafés & coffee shops →
Practical ways café and coffee shop owners can use free AI tools to write menu descriptions, build allergen matrices, plan rotas, reply to reviews and cut waste with better ordering. Exact prompts included, plus UK notes (rules vary by country).
Tutors →
How private tutors can use AI to build practice questions at the right level, write parent progress updates, plan lessons from a mock paper, set a fair cancellation policy and help students use AI without cheating. Exact prompts included, plus UK notes (rules vary by country).
Cleaners →
How domestic and commercial cleaners can use free AI tools to price jobs from a walkthrough, build room-by-room checklists, write end-of-tenancy quotes, handle key-holding and access notes and reply to complaints. Exact prompts included, plus UK notes (rules vary by country).
Builders →
How builders and small contractors can use free AI tools to write detailed quotes with stage payments, send weekly client updates, handle variations in writing, prep site paperwork and keep subcontractor tax records straight (like the UK's CIS). Exact prompts included, plus UK notes (rules vary by country).
Beauty & nail salons →
How beauty therapists, nail techs and lash and brow artists can use free AI tools to write treatment menus, consultation forms, price-rise announcements, Instagram content plans and honest before-and-after captions. Exact prompts included, plus UK notes (rules vary by country).
Personal trainers →
How personal trainers can use free AI tools to turn a consultation into a programme outline, write weekly check-ins, explain progress, build a lead magnet and post evidence-based content. Exact prompts included, plus UK notes (rules vary by country).
Estate agents →
How independent estate and letting agents can use AI to draft accurate listings with all the material information buyers need, write vendor updates, prepare valuation follow-ups, answer applicant questions and summarise viewing feedback. Exact prompts included, plus UK notes (rules vary by country).
Florists →
How florists can use free AI tools to plan wedding flower quotes, write sympathy card messages with care, prep for Valentine's and Mother's Day, write product listings and make honest sustainability claims. Exact prompts included, plus UK notes (rules vary by country).
Dog groomers →
How dog groomers can use free AI tools to write a pet intake form, explain matting and shave-downs kindly, set booking policies, send coat-care tips and post groom photos that win clients. Exact prompts included, plus UK notes (rules vary by country).
Roofers →
How roofers can use free AI tools to turn drone or ladder photos into a clear survey report, quote repairs versus replacement honestly, handle storm-damage enquiries, write insurance-friendly job notes and counter "cowboy" worries. Exact prompts included, plus UK notes (rules vary by country).
Mechanics & garages →
How independent garages and mobile mechanics can use free AI tools to explain faults in plain English, get approval for extra work, send MOT, inspection and service reminders, reply to reviews and turn diagnostic notes into clear invoices. Exact prompts included, plus UK notes (rules vary by country).
Restaurants & pubs →
How restaurants, pubs and takeaways can use AI to cost a dish, write seasonal menus, handle booking no-shows, answer allergen questions safely and explain service charges and tips clearly. Exact prompts included, plus UK notes (rules vary by country).
Dental practices →
How dental practice owners and managers can use AI safely for admin: plain-English treatment cost explanations, recall messages, complaint responses, patient information leaflets and staff rota planning, with no clinical decisions and no patient data in public tools. UK notes included; rules vary by country.
Wedding planners →
How wedding planners and coordinators can use AI to build on-the-day running orders, track budgets, brief suppliers, answer couples' FAQs and write wet-weather plans. Exact prompts included, plus UK notes (rules vary by country).
Gardeners & landscapers →
How gardeners and landscapers can use free AI tools to plan seasonal maintenance rounds, quote landscaping jobs, write planting plans from client wishes, explain nesting-season rules and send weather reschedules. Exact prompts included, plus UK notes (rules vary by country).
Plasterers →
How plasterers can use free AI tools to quote by the room, explain drying times to customers, send prep instructions before you arrive, deal with old artex safely, and post finish photos that win work. Exact prompts included, plus UK notes (rules vary by country).
Painters & decorators →
How painters and decorators can use free AI tools to quote by surface, help clients choose colours without endless swatches, plan exterior work around the weather, handle lead paint risk in older homes and chase final payments. Exact prompts included, plus UK notes (rules vary by country).
Driving instructors →
How driving instructors (ADIs) can use free AI tools to write lesson recaps, build practice plans for learners and parents, explain test readiness honestly, manage waiting lists and prep for the standards check. Exact prompts included, plus UK notes (rules vary by country).
Musicians →
How working musicians, function bands and music teachers can use AI for the business side: gig enquiries and quotes, setlists for different crowds, press bios, release plans and tracking royalties. Your music stays yours. Exact prompts included, plus UK notes (rules vary by country).
Therapists & counsellors →
How therapists and counsellors in private practice can use AI safely for admin only: practice website copy, enquiry replies, cancellation policies, CPD reflections and newsletter drafts. No client data, no clinical decisions. Exact prompts included, plus UK notes (rules vary by country).
Ecommerce & Etsy sellers →
How small online sellers on Etsy, Shopify, eBay and their own sites can use AI to write honest product listings, answer customer messages, plan seasonal launches, write returns policies and keep sales records tidy. Exact prompts included, plus UK notes (rules vary by country).
Solicitors & law firms (admin) →
How small law firms can use AI for practice admin only: client-care letter summaries, price transparency pages, onboarding checklists, marketing articles reviewed by a lawyer and internal AI-use policies. No legal advice, no client data in consumer tools. Exact prompts included, plus UK notes (rules vary by country).
Landlords & letting agents →
How landlords and small letting agents can use AI to log repairs and reply to tenants, plan compliance dates, write clear property adverts, prepare rent review letters and check-in notes. Exact prompts included, plus UK notes (rules vary by country and changed in England in 2026).
Event DJs →
How wedding, party and event DJs can use AI to answer enquiries, run music-planning questionnaires, build crowd-aware playlists from your own library, write booking terms and follow up for reviews. Exact prompts included, plus UK notes (rules vary by country).
Game developers & streamers →
How indie game developers and streamers can use AI for the business around the game: Steam store page copy, devlogs from commit notes, AI disclosures done right, stream highlight planning and community replies. Exact prompts included, plus UK notes (rules vary by country).
Hotels & B&Bs →
How hotels and B&Bs can use free AI tools to reply to reviews, write pre-arrival emails, refresh listing copy, answer repeat guest questions and plan local guides. Exact prompts included, plus UK notes (rules vary by country).
Physiotherapists →
How physiotherapists can use free AI tools to write plain-English exercise sheets, tidy clinic FAQs, draft GP letters from your notes, write honest blog posts and chase missed appointments. Exact prompts included, plus UK notes (rules vary by country).
Architects →
How architects can use free AI tools to draft design and access statements, explain fee stages to clients, summarise meeting notes, write project case studies and tidy planning objection responses. Exact prompts included, plus UK notes (rules vary by country).
Recruiters →
How recruiters can use free AI tools to write inclusive job ads, prep screening questions, write candidate summaries without bias, personalise outreach and draft rejection emails. Exact prompts included, plus UK notes (rules vary by country).
Charities →
How charities can use free AI tools to draft grant applications from your evidence, write donor thank-yous, recruit volunteers, summarise trustee papers and write honest impact stories. Exact prompts included, plus UK notes (rules vary by country).
Bakeries →
How bakeries can use free AI tools to quote custom cake orders, write product labels and descriptions, plan production for busy weekends, write social posts and handle order enquiries. Exact prompts included, plus UK notes (rules vary by country).
Yoga & pilates teachers →
How yoga and pilates teachers can use free AI tools to plan class sequences around your themes, write class descriptions, draft newsletters, write retreat pages and create safe beginner guides. Exact prompts included, plus UK notes (rules vary by country).
Translators →
How freelance translators can use AI tools to build glossaries, check consistency, write quotes, explain post-editing to clients and market your specialism, with confidentiality in mind. Exact prompts included, plus UK notes (rules vary by country).
Interior designers →
How interior designers can use AI tools to write design briefs, explore mood board directions, write client proposals, draft supplier emails and write project stories. Exact prompts included, plus UK notes (rules vary by country).
Car dealers →
How independent car dealers can use free AI tools to write honest vehicle listings, reply to enquiries fast, follow up test drives, answer reviews and explain warranties. Exact prompts included, plus UK notes (rules vary by country).