Job 13 of 16 · Outline

Compare supplier quotes like for like and ask for a better deal

The problem

Supplier price lists use different pack sizes and delivery charges, so it's hard to compare them. Converting everything to price per unit shows the real difference.

What AI does

AI converts quotes from different suppliers to the same unit so you can compare them fairly, and drafts a polite email to your current supplier asking for a better deal. Quality, reliability and the final choice are for you to weigh.

Time

Time: About 20 minutesTools: ChatGPT, Google Sheets

The steps, in short

  1. Collect current prices from two or three suppliers.
  2. Have AI convert them to a like-for-like comparison using your usage.
  3. Take the comparison to your current supplier and negotiate.
  4. Weigh quality, reliability and delivery as well as price.

A short sample prompt

Compare these supplier quotes for my café on a like-for-like basis, including delivery costs, and estimate my monthly spend with each using my usage: [quantities]. Then draft a polite email asking my current supplier about [items]. Quotes: [paste]

In the full playbook

  • 4 steps in full
  • The exact prompt to copy
  • A check-before-you-send list (3 points)
  • UK notes with official sources
The full playbook

Unlock all 16 cafés and coffee shops jobs

Every job has the full steps, the exact prompt, a check-before-you-send list and optional UK notes. We keep adding new jobs and new niches, and re-checking existing jobs, while you subscribe. Monthly, cancel anytime, instant access, no password.

Just cafés and coffee shops

£5 a month

Every job in cafés and coffee shops, including its agent playbooks, plus the updates we make to it.

Subscribe · £5/mo

3 niches

£12.99 a month

Starts with cafés and coffee shops; you pick the other two (or swap later) on your account page.

Subscribe · £12.99/mo

All niches

£19.99 a month

All 81 niches, and every new one we add. Or £149 a year: save £90.88.

Subscribe · £19.99/mo or £149 a year (save £90.88)

Cancel anytime. One click in Stripe's billing page, no emails or phone calls: how to cancel.

Pay securely with Stripe. Prices include any VAT. Digital content: at checkout you ask for instant access and agree you lose the 14-day right to cancel once it starts. Terms · Privacy · Pricing · Already subscribed? Sign in

More jobs for cafés and coffee shops

See all 16 jobs in the cafés and coffee shops playbook →