Draft a grant application from your own evidence

Funders ask similar questions in different word counts. AI helps you fit your real evidence to each form without starting from scratch. Working one question at a time, with gaps flagged rather than filled, keeps every claim traceable to your own records.

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

1. Gather your evidence in one place: the need (with its sources), activities, outcomes from past work, the budget and real numbers.
2. Read the funder’s criteria and guidance, and note what they say they fund and do not fund.
3. Example (made up, for illustration only): a community garden charity applying to a local trust pastes one question, on the need for the project in 250 words, with its own figures for volunteer hours and the waiting list for plots. Where it has no figure for local need, the draft says [NEED EVIDENCE] instead of inventing one.
4. Paste one funder question at a time, with its word limit, into the prompt below.
5. Check every figure, and that each answer addresses the funder’s actual criteria.
6. Ask a trustee or colleague to read the whole application before it is submitted.

The exact prompt

Help me answer this grant question for [CHARITY NAME], a charity that [WHAT YOU DO] in [AREA].
Funder question: [PASTE]. Word limit: [NUMBER]. The funder’s criteria for this fund: [PASTE].
Our evidence: [NEED WITH SOURCES, NUMBERS, OUTCOMES, QUOTES WITH PERMISSION].
Clear, specific [British] English. Use only my numbers and sources. Do not invent outcomes, statistics, partners or quotes. Flag gaps with [NEED EVIDENCE]. End with one line listing which of the funder’s criteria the answer covers.