Write a three-step payment chase for an unpaid ecology invoice: a polite reminder, a firmer follow-up and a final notice

The problem

Solo ecologists describe chasing payment as part of the job and say the cost of an unpaid client falls on them. A fixed three-step chase keeps the tone polite and the dates clear, and stops you rewriting each message when you are tired. AI can draft the three messages from your invoice facts and your own terms. You decide when to send each one, whether to mention late-payment interest, and whether to withhold a report or licence application under your signed terms. The AI does not calculate interest or give legal advice.

What AI does

AI drafts three polite payment chasers, from a friendly reminder to a final notice, using only your invoice facts, your written terms and the dates you choose. It works out no interest, and threatens nothing your terms don't allow (UK).

Time

The steps, in short

1. Collect the invoice facts and your agreed payment terms from your records.
2. Decide what you are prepared to do if it stays unpaid.
3. Have AI draft the three messages from your facts and dates.
4. Write any interest wording yourself from the official GOV.UK page, then send and log each message.

A short sample prompt

I run a small ecology consultancy in the UK. Draft three polite chasers, from friendly to final, for invoice [number] of [amount], due [date]. My terms say: [your terms]. In the final one, name only this next step: [your step]. No threats.