Job 2 of 16 · Outline

Build an allergen matrix your team can actually use

The problem

When a customer asks "is there nut in this?", staff need a quick, reliable answer. A clear matrix by the till protects customers and your business.

What AI does

AI lays out the allergen information from your own product labels as a clear table your team can read at the till, and marks any item with missing label information. It never decides what an item contains: you check every entry against the labels.

Time

Time: About 1 hour for a full menu, then update with each changeTools: Google Sheets, ChatGPT

The steps, in short

  1. Collect the labels for every product that goes into each menu item.
  2. Have AI arrange your label information into a table, with gaps clearly marked.
  3. Check every entry against the physical labels, ideally with a second person, and follow the official allergen guidance for your nation (FSA in England, Wales and Northern Ireland; Food Standards Scotland in Scotland).
  4. Date it, keep it where staff can see it, and revise it when a recipe or supplier changes.

A short sample prompt

Arrange the label information below into an allergen table for my café, one row per menu item and one column per allergen I list. Copy only what my labels say, do not guess, and write [NO LABEL INFO] where details are missing. Label info: [paste]

In the full playbook

  • 4 steps in full
  • The exact prompt to copy
  • A check-before-you-send list (3 points)
  • UK notes with official sources
The full playbook

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