AI by NicheJob 2 of 7ChatGPTGemini
Reply to a request to break down the cost of a fire risk assessment, with a “what your FRA includes” list you fill in yourself
One assessor posted that he was asked to “break down” the cost of a single fire risk assessment for a small office. In the comments a fellow assessor asks “Do you have a list of what your FRA includes when you quote?”, noting clients “might not be used to buying services like this”, and another writes that a client who first wanted only the site visit and then wanted a report ended up paying nearly double because the report meant a second visit. A standard reply with a clear “what is included” list and a scope you both agree in writing answers the question without a row. AI lays out a polite reply and the list headings from your own blanks. You enter every hour, price and inclusion yourself: AI does not invent hours, work out a total or say what an assessor must charge, hold or cover.
Time: About 30 minutes the first time, 10 minutes per quote after thatTool cost: you can start with a free AI tool
Steps
- Decide your own breakdown for this job, outside the AI tool: your hours and price for travel, time on site, report writing, quality review and any certificate, what is included (for example the report, the action plan, one review visit) and what is extra (for example a second visit, or a report after a site-only visit). Do not copy another assessor’s hours from a post.
- List what you really hold and can show: scheme certificate, registration, insurance. Leave out anything you do not hold.
- Paste only the headings and your own wording of the inclusions and exclusions into the prompt, with the numbers as blanks: [TRAVEL HOURS], [ON-SITE HOURS], [REPORT HOURS], [REVIEW HOURS], [PRICE]. The AI returns a reply of about 180 words and a “what this quote includes” list with a tick box beside each line.
- Read it against your own breakdown. Remove any sentence about what the law or a standard requires an assessor to charge, hold or cover, and any claim you cannot prove. Fill in every figure by hand and add the client and premises.
- Send it with an invitation to agree the scope in writing before you start, and keep the agreed scope with the job.
The exact prompt
I am a fire risk assessor in the UK. A client has asked me to break down the cost of a fire risk assessment. Below are my own headings and my own wording of what is included and what is extra. I will fill in every number myself. Task: write (1) a polite reply of about 180 words from me to the client that says I am happy to explain how the quote is made up, lists the headings Travel, Time on site, Report writing, Quality review and Certificate with the blanks [TRAVEL HOURS], [ON-SITE HOURS], [REPORT HOURS], [REVIEW HOURS] and [PRICE] beside them, and invites the client to agree the scope in writing before I start; and (2) a "What this quote includes" list with a tick box beside each line, using only my wording of what is included and what is extra. Use only the blanks [CLIENT], [PREMISES], [MY NAME] and the five figure blanks above. Do not invent or suggest any hours or price, do not add them up, do not say what an assessor must charge, hold or cover, do not mention any law, standard or scheme, and do not claim any certificate, membership or insurance that is not in my wording. RULES FOR THIS CHAT: I will give you only my own business wording, headings, dates and figures that I have typed in. I have not included, and will not include, any client, responsible person, tenant, occupier, site contact or staff name or contact detail, any premises address, floor plan, photograph, fire alarm or fire door record or site note, any finding, risk rating, action, priority or timescale from any assessment, or any certificate or policy number. Do not ask for any, and do not invent any: use only the blanks [CLIENT], [PREMISES], [MY NAME] and the other blanks I give. Do not do arithmetic: copy every figure and date exactly as I typed it. Do not say whether anything complies with the Order, a standard or a scheme, whether any assessment is suitable and sufficient, or what any law, standard or scheme requires. Do not write, rate, rank, soften, summarise or check any finding, hazard, risk, action, priority or timescale, and do not give any fire safety or evacuation advice. Where a professional fact or decision is needed write [ASSESSOR TO COMPLETE]. Everything you write is a blank layout or a draft that I, the assessor, will read, complete and approve myself. MY WORDING OF WHAT IS INCLUDED AND WHAT IS EXTRA: [PASTE]
✓ Check before you send
- Every hour, price and total was entered by you from your own costing; the AI added no figure and did no sum.
- The inclusions and exclusions match your own wording, with each extra (such as a second visit) stated plainly, and the reply invites the client to agree the scope in writing.
- Nothing says what the law, a standard or a scheme requires an assessor to charge, hold or cover, and no certificate, membership or insurance appears unless you hold it.
- You did not copy hours or wording from another assessor’s post.
- No client or premises detail went into the AI tool.
UK notes extra
- The Fire Sector Federation’s guide (industry guidance, not law) suggests agreeing the scope of the work in writing. Its fuller list of questions for a client choosing an assessor is quoted in the cheaper-quote job for this niche, so it is not repeated here. This job uses only the written-scope point and says nothing about what the law requires an assessor to charge, hold or cover. Fire Sector Federation: a guide to choosing a competent fire risk assessor (PDF, version 3, 1 October 2020; industry guidance, not law). Job: reply to a client who has been offered a cheaper fire risk assessment (this site).
- Practitioner voice, one thread, 2024: an assessor’s post and comments say a client may not be used to buying this service, that “Your name is on that FRA report until it’s no longer valid”, and that a site-only visit followed by a request for a report meant a second visit and a higher cost. They are assessors’ views, one thread, and their hours are theirs. Guy Doyle, LinkedIn post about a request for a cost break-down for a single FRA, with 41 comments, 19 April 2024 (assessors’ own words; LinkedIn may ask you to sign in).
- England and Wales: art 9(1) of the Order puts the duty to make a suitable and sufficient assessment on the responsible person, and art 18 allows a competent person to assist; the Order sets no price or hours. legislation.gov.uk: Regulatory Reform (Fire Safety) Order 2005, article 9, risk assessment (England and Wales). legislation.gov.uk: Regulatory Reform (Fire Safety) Order 2005, article 18, competent persons (England and Wales).
- Who may assess: in England, MHCLG’s 2026 consultation says “the FRA role is not currently a regulated profession”, so this job states no competence or accreditation rule. The GOV.UK guidance on who may carry out an assessment, art 18(5) and when the government says it will respond are set out in the cheaper-quote job for this niche. MHCLG: Fire risk assessors profession, consultation 26 March to 18 June 2026 (England only).
- Jurisdictions, labelled exactly. England and Wales: the Regulatory Reform (Fire Safety) Order 2005 (arts 3, 5, 9 and 18 are used on this page; art 5(1) says: “Where the premises are a workplace, the responsible person must ensure that any duty imposed by articles 8 to 22B or by regulations made under article 24 is complied with in respect of those premises.”). The Fire Safety (England) Regulations 2022 “extend to England and Wales but apply in England only”. Scotland: the Fire (Scotland) Act 2005 sections 53 (employers) and 54 (other premises). Northern Ireland: the Fire and Rescue Services (Northern Ireland) Order 2006, SI 2006/1254, article 25 (read for employers only). Nothing on this page applies the England and Wales Order to Scotland or Northern Ireland. legislation.gov.uk: Regulatory Reform (Fire Safety) Order 2005, article 5, duties under the Order (England and Wales). legislation.gov.uk: Fire Safety (England) Regulations 2022, regulation 1 (extend to England and Wales but apply in England only). legislation.gov.uk: Fire (Scotland) Act 2005, section 53, employers (Scotland). legislation.gov.uk: Fire (Scotland) Act 2005, section 54, other premises (Scotland). legislation.gov.uk: Fire and Rescue Services (Northern Ireland) Order 2006 (SI 2006/1254), article 25 (Northern Ireland; read for employers only).
- On AI: no regulator, scheme body or standards body read for this page (BAFE, IFSM, the Fire Sector Federation, NFCC, MHCLG, BSI) has published rules on AI for fire risk assessors, and silence is not permission: whether to use AI near an assessment is for you and your certification or registration body to decide, and this page keeps it away from the assessment altogether. The Fire Industry Association’s Mythbuster 31 (11 September 2026), a trade association’s advice, says AI “cannot be relied upon as an authority for factual information, legal compliance, or code interpretation” and that “While AI is a helpful assistant for summarising long documents or drafting emails, it is unreliable as a technical reference tool.” So no job here asks AI what the Order or a standard says. Fire Industry Association: Mythbuster 31, AI and fact-checking compliance, 11 September 2026 (a trade association’s advice, not a rule).
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑