AI by NicheJob 3 of 7ChatGPTGemini
Make a review-trigger checklist to send a client before a review visit, so the review stays yours and no report is re-dated
The Order says the assessment must be reviewed regularly, and particularly if there is reason to suspect it is no longer valid or there has been a significant change, but it sets no fixed interval. An assessor describes a contractor who phoned clients, asked whether anything had changed in the last year, and re-dated the assessment without going back, so this page never offers a re-dated report. A one-page checklist you send before a review visit asks the responsible person about the changes the Order and industry guidance name (occupancy, the building, the nature of contents, a fire) and leads to a visit date you set. AI lays out the form from those wording lines and your own blanks. It never reviews a report, never says whether a change matters, and never offers to re-date or re-issue anything: whether and how the assessment is reviewed is for you and the responsible person.
Time: About 25 minutes once; 5 minutes per client afterwardsTool cost: you can start with a free AI tool
Steps
- Write the questions yourself, in your own words, for the changes you want to hear about before a review: the Order names reason to suspect the assessment is no longer valid and a significant change; industry guidance gives “a change in occupancy, in the building, in nature of contents or after a fire” as examples. Add your own practical questions (for example works since the last visit, changes in who is responsible for the premises).
- Paste your questions into the prompt. The AI returns a one-page form with a question per row, a yes / no / not sure box and a line for the client to describe each change in their own words, plus a closing line giving the date of your review visit as [DATE OF VISIT].
- Read the form. Delete anything that says the assessment is “still valid”, that nothing needs doing, or that a review is not needed, and anything about what the law requires. The form collects information; the decision on review is yours.
- Send the blank form to the responsible person with your proposed visit date. Do not send a copy of the earlier report to the AI tool and do not ask it to compare anything.
- After the visit and your review, record your own findings and the date in the way you normally do, and never re-date or re-issue an earlier report without having visited and reviewed.
The exact prompt
I am a fire risk assessor in the UK. I want a blank form to send to a client before I come back to review a fire risk assessment. Below are my own questions. Task: lay out a one-page form headed "Changes since the last assessment" with one row per question, using my wording exactly, in my order, with a "Yes / No / Not sure" box and a blank line headed "Please describe the change in your own words" on each row. At the top add: "Premises: [PREMISES]", "Responsible person: [CLIENT]", "Date of last assessment: [DATE]" and "Date of my review visit: [DATE OF VISIT]". At the bottom add: "Thank you. I will review the assessment when I visit." Do not add questions, do not pre-fill any answer, do not say whether the earlier assessment is still valid or whether any change matters, do not say what the law requires or how often an assessment must be reviewed, and do not offer to re-date, re-issue or confirm any earlier report. RULES FOR THIS CHAT: I will give you only my own business wording, headings, dates and figures that I have typed in. I have not included, and will not include, any client, responsible person, tenant, occupier, site contact or staff name or contact detail, any premises address, floor plan, photograph, fire alarm or fire door record or site note, any finding, risk rating, action, priority or timescale from any assessment, or any certificate or policy number. Do not ask for any, and do not invent any: use only the blanks [CLIENT], [PREMISES], [MY NAME] and the other blanks I give. Do not do arithmetic: copy every figure and date exactly as I typed it. Do not say whether anything complies with the Order, a standard or a scheme, whether any assessment is suitable and sufficient, or what any law, standard or scheme requires. Do not write, rate, rank, soften, summarise or check any finding, hazard, risk, action, priority or timescale, and do not give any fire safety or evacuation advice. Where a professional fact or decision is needed write [ASSESSOR TO COMPLETE]. Everything you write is a blank layout or a draft that I, the assessor, will read, complete and approve myself. MY QUESTIONS: [PASTE]
✓ Check before you send
- The questions on the form are the ones you wrote, with the Order’s two triggers and the guide’s examples, and the AI added no question or answer.
- Nothing on the form says the earlier assessment is still valid, that no review is needed, how often a review must happen, or that a report can be re-dated.
- There is a date for your review visit, and you will go to the premises and review the assessment yourself before you issue anything.
- You did not give the AI tool the earlier report, any finding or any premises detail.
- You record the review and the date in your own records after the visit.
UK notes extra
- England and Wales: the Order says an assessment “must be reviewed by the responsible person regularly so as to keep it up to date and particularly if— (a) there is reason to suspect that it is no longer valid; or (b) there has been a significant change in the matters to which it relates”. The Order sets no fixed interval, so this job does not say an assessment must be reviewed annually. legislation.gov.uk: Regulatory Reform (Fire Safety) Order 2005, article 9, risk assessment (England and Wales).
- The Fire Sector Federation’s guide (industry guidance, not law) gives, as a reason to suspect an assessment is no longer valid, “a change in occupancy, in the building, in nature of contents or after a fire”. Fire Sector Federation: a guide to choosing a competent fire risk assessor (PDF, version 3, 1 October 2020; industry guidance, not law).
- Practitioner voice, one commenter, 2024: an assessor writes that a contractor he knew phoned clients, asked whether anything had changed, and re-dated assessments without visiting. This is one commenter’s account of another firm; this page does not name anyone or repeat the claim as fact, and it simply never offers to re-date or re-issue a report without a visit and review. Staines Safety Services and Fire Solutions, LinkedIn post on cheaper assessments offered without site attendance, 12 July 2024 (a fire safety company’s post with assessors’ comments; LinkedIn may ask you to sign in).
- Scotland and Northern Ireland have their own statutes (the Fire (Scotland) Act 2005 ss 53 and 54 and SI 2006/1254 art 25): the review wording above is from the England and Wales Order and was not read across to them. Ask your own enforcing authority or professional body.
- Jurisdictions, labelled exactly. England and Wales: the Regulatory Reform (Fire Safety) Order 2005 (arts 3, 5, 9 and 18 are used on this page; art 5(1) says: “Where the premises are a workplace, the responsible person must ensure that any duty imposed by articles 8 to 22B or by regulations made under article 24 is complied with in respect of those premises.”). The Fire Safety (England) Regulations 2022 “extend to England and Wales but apply in England only”. Scotland: the Fire (Scotland) Act 2005 sections 53 (employers) and 54 (other premises). Northern Ireland: the Fire and Rescue Services (Northern Ireland) Order 2006, SI 2006/1254, article 25 (read for employers only). Nothing on this page applies the England and Wales Order to Scotland or Northern Ireland. legislation.gov.uk: Regulatory Reform (Fire Safety) Order 2005, article 5, duties under the Order (England and Wales). legislation.gov.uk: Fire Safety (England) Regulations 2022, regulation 1 (extend to England and Wales but apply in England only). legislation.gov.uk: Fire (Scotland) Act 2005, section 53, employers (Scotland). legislation.gov.uk: Fire (Scotland) Act 2005, section 54, other premises (Scotland). legislation.gov.uk: Fire and Rescue Services (Northern Ireland) Order 2006 (SI 2006/1254), article 25 (Northern Ireland; read for employers only).
- On AI: no regulator, scheme body or standards body read for this page (BAFE, IFSM, the Fire Sector Federation, NFCC, MHCLG, BSI) has published rules on AI for fire risk assessors, and silence is not permission: whether to use AI near an assessment is for you and your certification or registration body to decide, and this page keeps it away from the assessment altogether. The Fire Industry Association’s Mythbuster 31 (11 September 2026), a trade association’s advice, says AI “cannot be relied upon as an authority for factual information, legal compliance, or code interpretation” and that “While AI is a helpful assistant for summarising long documents or drafting emails, it is unreliable as a technical reference tool.” So no job here asks AI what the Order or a standard says. Fire Industry Association: Mythbuster 31, AI and fact-checking compliance, 11 September 2026 (a trade association’s advice, not a rule).
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑