From the AI playbook for gardeners and landscapers

New to AI? You don't need to learn anything first. Follow the steps below: open the tool, paste the prompt, fill in the [brackets], then check the result before you use or send it. See also how to use AI at work, for beginners.

Job 7 of 16ChatGPTGemini

Price one-off gardening jobs consistently

Gardeners often price one-off jobs by gut and lose money on travel, tip runs and slow jobs. A simple calculator gives consistent, profitable quotes.

Time: 15 minutesTool cost: you can start with a free AI tool

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

Note your hourly rate, typical travel time, green waste disposal cost per load and your margin.
Run the prompt below to build the sheet in Google Sheets.
Test it on three jobs you've already done and compare with what you charged.
Use it on site from your phone when quoting.
Update disposal costs when your tip or permit charges change.

The exact prompt

Copy, paste, then fill in the [brackets]

Build a Google Sheet to price one-off gardening jobs.
Inputs: estimated hours, hourly rate [£], travel time (minutes), green waste loads, cost per load [£], materials [£], margin [%].
Outputs: labour, travel, waste, materials, margin, total. Explain each formula in a line and make it easy to use on a phone.

✓ Check before you send

Rates and costs are your real ones.
Waste is disposed of legally (with a waste carrier registration if needed).
You've tested it against past jobs.

UK notes extra

GOV.UK: waste carrier registration.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

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See all 16 jobs in the gardeners and landscapers playbook →

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