Protect your time when a customer might take your application elsewhere

The problem

You spend an hour on an application, the council publishes it, and another firm rings the customer with a lower price. You can't stop that, but a clear agreement before you start, and a polite reply when it happens, protect your time and keep the customer on good terms.

What AI does

AI drafts a line for your quotes about what happens to application work if the customer goes elsewhere, and a polite message for when that happens.

Time

The steps, in short

1. Settle your approach to application paperwork before you start any.
2. Add a short line about it to your quotes.
3. Have AI draft a calm message for when a customer chooses another firm.
4. Keep a dated note of the work you did and the time it took.

A short sample prompt

A customer I prepared a tree work application for may use another firm. My agreed terms were: [terms]. Write a short, polite message that reminds them of those terms, thanks them and leaves the door open. No blame.