Job 15 of 15 · Outline

Agree the evening timeline with the planner and venue

The problem

Mix-ups over when speeches start or when the first dance happens cause real chaos on the night. One shared timeline agreed with the planner and venue avoids it.

What AI does

AI turns your planning notes into an evening timeline and an email asking the planner and venue to confirm or correct it. The final timings are agreed with them, not set by AI.

Time

Time: 15 minutesTools: ChatGPT, Gemini

The steps, in short

  1. Gather the key moments and timings from your planning notes.
  2. Have AI draft the running order and an email asking for confirmation.
  3. Send it to the planner and venue and ask for corrections.
  4. Update it, share the final version and keep a printed copy with you.

A short sample prompt

I'm a wedding DJ. Turn my notes below into a running order for the evening, then draft a short email asking the planner and venue to confirm or correct it. Notes: [paste]

In the full playbook

  • 5 steps in full
  • The exact prompt to copy
  • A check-before-you-send list (3 points)
  • UK notes with official sources
The full playbook

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