Reading a room is your job. These tasks use AI for the planning and admin around the gig, so you turn up knowing the couple's must-plays and the venue's curfew.
Job 1 of 15ChatGPTGemini
Reply to booking enquiries with the right package
Events book fast. A quick reply that confirms details and gives a clear price wins the gig.
Time: 5 minutesCost: free tools work
A free AI chat tool
Steps
Check the date is free.
Paste the enquiry and your packages with the prompt below.
Send it with links to video of your setup and reviews.
The exact prompt
Copy, paste, then fill in the [brackets]
Reply to a DJ booking enquiry.
Enquiry: [paste, no personal details]. My packages and prices: [paste]. Add-ons: [uplighting, ceremony audio, early setup etc.].
Recommend one package, list what's included, and ask for: venue, start/finish times, curfew, sound limiter, load-in access, power. Deposit terms: [details].
Under 160 words, friendly. Use only my prices. Write [CONFIRM DATE] instead of saying I'm free.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 2 of 15ChatGPTGoogle Forms
Send a music-planning questionnaire that gets useful answers
Generic forms get "a bit of everything". Better questions get the songs that fill your floor.
Time: 30 minutes onceCost: free tools work
A free AI chat tool, then Google Forms or your booking system
Steps
Run the prompt below.
Build the form in Google Forms or your DJ booking software.
Send it six weeks before each event.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a music-planning questionnaire for [wedding / party / corporate] clients of a mobile DJ.
Sections: key moments (entrance, first dance, cake, last song) with exact versions, must-plays (max 15), do-not-plays, guests' age range and vibe, genres by part of the night, requests policy, announcements, cultural or family traditions.
Keep it to 15 questions, friendly, with examples.
✓ Check before you send
It fits your style and services.
Exact versions of key songs are captured.
Data is stored securely and deleted after the event.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 3 of 15ChatGPTClaude
Build a night plan from your own library
A loose plan for each phase of the night, built from the client's answers and your library, means less scrambling and better flow.
Time: 20 minutesCost: free tools work
A free AI chat tool, using a text export of your library (title, artist, BPM, key, genre, year)
Steps
Export your library or crates to text (most DJ software can export playlists).
Paste the client's answers and your library with the prompt below.
Use the result as a starting crate, not a fixed playlist. Read the room.
The exact prompt
Copy, paste, then fill in the [brackets]
Build a night plan from MY library only (below) for this event: [client answers].
Phases: [arrival, dinner, first dance, early party, peak, last hour].
For each phase: 15-25 track suggestions from my library with BPM and key, energy curve notes, and where to fit must-plays.
Never include do-not-plays. Don't suggest tracks that aren't in my library; list any must-plays I'm missing separately.
Library:
[paste]
✓ Check before you send
Only tracks you own and are licensed to play.
Do-not-plays are excluded.
Missing must-plays are bought or sourced legally.
UK notes extra
UK: playing music in public usually needs licences, normally held by the venue. Check with the venue. PRS for Music.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 4 of 15ChatGPTClaude
Write clear booking terms covering curfews and overtime
Overruns, late-night extensions and cancellations cause most DJ disputes. Clear terms settle them in advance.
Time: 30 minutesCost: free tools work
A free AI chat tool
Steps
Decide your rules: deposit, balance due date, cancellation, overtime rate, setup requirements, equipment damage, unsafe conditions.
Run the prompt below.
Get clients to agree before the deposit is taken.
The exact prompt
Copy, paste, then fill in the [brackets]
Write booking terms for a mobile DJ. Under 400 words, clear headings.
Use ONLY these rules: [deposit, balance due, cancellation by client, cancellation by me (illness/emergency and replacement DJ), overtime rate, setup space and power needs, venue curfew and limiter (I'm not responsible for venue cut-offs), damage to equipment, unsafe conditions].
Plain English, fair, not aggressive.
✓ Check before you send
Terms are fair and clearly shown before booking.
Your backup arrangements are real.
Public liability insurance is in place, as many venues require.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 5 of 15ChatGPTGoogle Business Profile
Follow up after the event and ask for an honest review
Wedding and party clients book on reviews. A warm thank-you the week after is the best time to ask.
Time: 5 minutesCost: free tools work
A free AI chat tool, plus your Google review link or wedding directory profile
Steps
Note one or two real moments from the night.
Run the prompt below.
Send it with your review link.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a thank-you message from a DJ to a client after their [wedding/party]. Under 100 words.
Mention: [real moments]. Ask for an honest review at [link] if they're happy to, good or bad. No incentives.
Warm and genuine.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 6 of 15ChatGPTGemini
Reply to "can you do it cheaper?" without dropping your price
"Can you do it cheaper?" arrives on most wedding enquiries, and dropping your price trains people to haggle. A reply that explains what's included and offers a smaller package keeps the booking and your rate.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Copy the enquiry and note exactly what they asked for and their date.
Write down what your full package includes and a genuinely smaller option you're happy to offer (fewer hours, no ceremony audio, no lighting).
Run the prompt below.
Read it aloud: it should sound like you, warm and not defensive.
Send from your usual email or booking app and log the enquiry so you can follow up.
The exact prompt
Copy, paste, then fill in the [brackets]
A couple asked if I can lower my price of [£] for their [wedding / party] on [date].
My full package includes: [list]. A smaller option I can offer: [details, price].
Write a friendly reply (under 120 words): thank them, briefly explain what's included and why, and offer the smaller option instead of a discount. End with an easy next step.
Never criticise other DJs or the couple's budget.
✓ Check before you send
The smaller option is something you'd actually deliver at that price.
Prices match your current rate card.
There is no criticism of cheaper DJs or of the couple's budget.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 7 of 15ChatGPTGemini
Follow up quotes that went quiet
Lots of DJ quotes get no reply, and most of those couples simply got busy. Two polite follow-ups win some of them back without feeling pushy.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Keep a simple list or spreadsheet of quotes sent: date sent, event date, package quoted.
Run the prompt below once to make your two follow-up templates.
Save them as email templates or canned replies in your booking app.
Send the first on day 4 and the second on day 10, adding a personal line from their enquiry.
Mark the quote closed after the second follow-up, and don't chase again.
The exact prompt
Copy, paste, then fill in the [brackets]
I'm a mobile DJ. Write 2 follow-ups for a quote with no reply.
Event: [type, date, venue]. Package quoted: [x].
Day 4: helpful, offer a quick call, answer a common question (e.g. what happens on the night).
Day 10: short last check, polite, say I'll assume they've sorted it if I don't hear back.
Each under 60 words. Leave [PERSONAL LINE] for me to fill. No fake urgency.
✓ Check before you send
You only say the date may go if another couple has really enquired.
Each message includes a personal detail from their enquiry.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 8 of 15ChatGPTGemini
Send a venue requirements sheet at booking
Finding out on the night that the only socket is 30 metres away, or that the venue has a sound limiter, ruins a set. Asking the venue the right questions at booking avoids it.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List your setup: speakers, lighting, power draw, floor space needed, load-in time.
Run the prompt below to make a checklist and a venue email.
Send the email to the venue coordinator as soon as the booking is confirmed.
Record their answers in your booking file and flag anything that needs a plan (extension leads, cover outdoors, early setup).
Re-confirm load-in time and curfew a week before the event.
The exact prompt
Copy, paste, then fill in the [brackets]
I'm a mobile DJ. My setup: [speakers, lighting, power needs, floor space, setup time].
1. Make a venue checklist: power sockets and distance from the DJ area, cover if outdoors, load-in access and times, parking, sound limiter and its level, curfew, space needed.
2. Write a short, friendly email (under 150 words) to the venue coordinator asking these questions for [event, date].
✓ Check before you send
Your real power and space needs are in the checklist.
Answers about sound limiters, curfews and power come from the venue, not assumed.
Any outdoor setup has confirmed cover and safe cable routes.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 9 of 15ChatGPTGemini
Handle referral enquiries that expect mates' rates
Referrals are your best leads, but "my friend said you'd do me a deal" puts you in an awkward spot. A warm reply protects your price and keeps both people happy.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Note who referred them and whether you want to offer any small thank-you.
Run the prompt below.
Check it thanks the referrer by name and states your normal price clearly.
Send it, and separately thank the person who referred them.
The exact prompt
Copy, paste, then fill in the [brackets]
An enquiry came via [past client], and they expect a discount.
My standard price for [event] is [£]. Optional thank-you I'm happy to offer: [e.g. an extra 30 minutes, free uplighting, or none].
Write a warm reply (under 100 words): thank them and mention [past client], explain my standard price, mention the thank-you if I've given one. Friendly, not defensive.
✓ Check before you send
Any discount or extra is your choice, not the AI's.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 10 of 15ChatGPTGemini
Plan a quiet-season offer without undercutting yourself
Midweek and January dates often sit empty, but blanket discounts teach clients to wait for a deal. A clearly limited offer fills quiet dates without cheapening your peak Saturdays.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Look at your diary and list the specific dates or days that are usually empty.
Decide the package and price for those dates and a real end date for the offer.
Run the prompt below for a website line and a social post.
Post it, and note how many bookings it brings so you know whether to repeat it.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a quiet-period offer for a mobile DJ.
Dates it applies to: [list]. Package: [details]. Price: [£]. Offer ends: [date].
Give me: a 2-sentence website line and a short social post (under 60 words). Honest, no fake scarcity or "only 2 left" unless I say so.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 11 of 15ChatGPTGemini
Explain why you cost more than the cheapest DJ
Couples comparing on price can't see the insurance, backup kit and planning that cheaper DJs skip. A short, factual explainer helps them compare fairly.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List what's genuinely in your price: public liability insurance, PAT-tested kit, backup equipment, a planning meeting, years of experience.
Run the prompt below.
Remove anything you can't prove if asked.
Add it to your website pricing page and link to it in quote emails.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a short "What's included in my price" section (under 150 words) for a mobile DJ's website.
Facts: [insurance held, PAT-tested equipment, backup kit, planning meeting, experience in years, anything else].
Positive tone, plain English, only the facts I list, and no criticism of other DJs.
✓ Check before you send
Every claim (insurance, PAT testing, backup kit) is true and current.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 12 of 15ChatGPTGemini
Make a simple plan for getting more bookings
New DJs often post randomly and hope. A focused plan around venues, planners and past clients brings in more bookings for the same hours.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List 10 local venues and wedding planners you'd like to work with, checking each is real and active.
Note how many hours a week you can give to marketing.
Run the prompt below.
Put each week's tasks in your calendar.
Ask past clients for honest reviews and never offer rewards for positive ones.
The exact prompt
Copy, paste, then fill in the [brackets]
Make a 4-week plan to get more bookings for a mobile DJ in [area], [hours] per week.
Include: which venues and planners to contact (from my list [paste]), a short intro email, asking past clients for honest reviews, and 2 posts a week ideas.
One table, week by week. Realistic, no paid ads.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 13 of 15ChatGPTGemini
Send balance payment reminders
Chasing a balance two weeks before someone's wedding feels awkward, so DJs put it off. Reminders set up in advance get you paid on time without the awkwardness.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Check your booking terms for when the balance is due.
Run the prompt below to make two reminder templates.
Add the due dates to your calendar or booking app with reminders 4 weeks before and the day after.
Send the first reminder with the amount and payment details.
If still unpaid, send the firm reminder and refer to your terms.
The exact prompt
Copy, paste, then fill in the [brackets]
Write 2 balance reminders for a DJ booking.
1. Four weeks before the event: friendly, amount [£], due date [date], how to pay.
2. One day after the due date: polite but firm, refers to my booking terms [paste the relevant line].
Under 70 words each. No threats.
✓ Check before you send
Amounts and due dates match the booking.
Bank details are correct and sent the usual secure way.
The firm reminder matches what your terms actually say.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 14 of 15ChatGPTGemini
Describe add-ons like a photo booth or uplighting
Add-ons like a photo booth or uplighting can lift each booking noticeably, but vague descriptions don't sell. Clear, honest descriptions with prices make them easy to say yes to.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List each add-on with what's included, setup needs and price.
Run the prompt below.
Check each description against what you actually deliver.
Add them to your quote template and website.
The exact prompt
Copy, paste, then fill in the [brackets]
Write short descriptions (under 50 words each) for my DJ add-ons: [list with what's included and price].
Mention any space or power needs I list. Honest and specific, with no exaggeration.
✓ Check before you send
Prices and inclusions are correct.
No exaggeration ("unlimited", "best") unless true.
Any extra venue needs (space, power) are mentioned.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 15 of 15ChatGPTGemini
Agree the evening timeline with the planner and venue
Mix-ups over when speeches start or when the first dance happens cause real chaos on the night. One shared timeline agreed with the planner and venue avoids it.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Gather the couple's plans from your planning questionnaire: key moments and timings.
Run the prompt below to make a timeline and a confirmation email.
Send the email to the planner and venue coordinator and ask for corrections.
Update the timeline with their changes and send the final version to everyone.
Print a copy for the night.
The exact prompt
Copy, paste, then fill in the [brackets]
Turn my notes [paste] into an evening timeline for a wedding DJ: arrival, setup, guest arrival music, entrance, speeches (mic handover), first dance, buffet, last song, curfew, pack-down.
Then write a short email to the planner and venue asking them to confirm or correct it.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Questions event djs ask
Can AI pick my songs?
It can sort your own library into a night plan from the client's answers, but reading the room is still your job. Only include tracks you own and are licensed to play.
Which AI tool is free?
The free plans of ChatGPT, Gemini, Copilot and Claude handle enquiries, questionnaires and terms. Google Forms is free for music planning.
Is it safe to put client details into AI?
Leave out names, addresses and phone numbers. The AI only needs event details and music preferences.
Privacy tip: don't paste customers' full names, addresses or other personal details into AI tools unless you need to and you've checked the tool's privacy settings.
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