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Job 7 of 17ChatGPTGemini

Reply when a budget doesn't match the wishlist

Couples often send a Pinterest board with a budget a fraction of what it would cost. A kind reply with real options keeps the booking instead of losing it to silence.

Time: 15 minutesTool cost: you can start with a free AI tool

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

Price the wishlist roughly with your pricing sheet so you know the gap.
Work out two or three options that fit their budget (fewer table pieces, seasonal flowers, repurposing ceremony flowers).
Run the prompt below.
Check every option is priced and deliverable.
Send it and offer a short call.

The exact prompt

Copy, paste, then fill in the [brackets]

A couple's budget is [£] but their wishlist [summary] would cost about [£].
Options I can offer: [option 1 + price], [option 2 + price], [option 3 + price]. My minimum wedding spend is [£] (mention only if relevant).
Write a warm reply (under 150 words): thank them, gently explain the gap, offer the options, suggest a call. Never make them feel judged.

✓ Check before you send

Every option is priced with your sheet.
The tone never makes them feel judged.
Your minimum spend is mentioned only if it applies.

UK notes extra

GOV.UK: consumer protection rights.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

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