From the AI playbook for landlords and letting agents

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Job 4 of 20ChatGPTClaude

Prepare a rent review letter using the correct process

Rent increases have strict processes in many places. AI can help with a polite covering letter, but the official process must be followed.

Time: 20 minutesTool cost: you can start with a free AI tool

A free AI chat tool for the covering letter only

Steps

Check the official rent increase process for your country (in England, the section 13 process with Form 4A since 1 May 2026).
Gather evidence of local market rents.
Run the prompt below for a covering letter to send with the official form.
Send with the correct notice period.

The exact prompt

Copy, paste, then fill in the [brackets]

Write a polite covering letter from a landlord to a tenant about a rent review.
Current rent: [£]. Proposed rent: [£] from [date]. Evidence: [comparable local rents].
Say the official notice [form name] is enclosed, explain the reasoning briefly, and invite them to get in touch with questions.
Don't describe the tenant's legal rights yourself; say "Information about your rights is included with the form."
Under 150 words.

✓ Check before you send

You use the official form and notice period.
The increase is in line with market rent.
Dates are right.

UK notes extra

England: rent increases use the section 13 process (Form 4A, at least two months' notice, no more than once a year). GOV.UK: Renters' Rights Act overview.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

More AI jobs for landlords and letting agents

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Write an accurate, fair property advert (subscribers)
Make a Renters' Rights Act checklist for your own lets (subscribers)
Gather evidence for a rent increase challenge (subscribers)
Reply calmly when a tenant challenges a rent increase (subscribers)

See all 20 jobs in the landlords and letting agents playbook → · AI agent playbooks for landlords and letting agents →

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