Recruiters playbook · 15 free jobs

AI for recruiters: 15 jobs to hand to AI this week

Recruitment is writing-heavy and people-sensitive. These jobs use AI to speed up the words, while you keep the judgement on candidates. AI should never decide who gets the job.

Job 1 of 15ChatGPTGeminiClaude

Rewrite a job ad to be clearer and more inclusive

Long, jargon-heavy ads put good people off. A clear ad with real requirements gets more relevant applicants.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Get the real must-haves from the hiring manager, separate from nice-to-haves.
  2. Paste the draft ad and the prompt.
  3. Check the result with the hiring manager.

The exact prompt

Copy, paste, then fill in the [brackets]
Rewrite this job ad to be clear and inclusive.
Ad: [paste]. Real must-haves: [list]. Nice-to-haves: [list]. Salary: [range]. Location/hybrid: [details].
Plain [British] English. Under 350 words. Remove jargon, gendered words and unnecessary requirements (like years of experience where skills will do). Flag anything that could be discriminatory with [CHECK].

✓ Check before you send

  • Requirements are genuine for the role.
  • No age, gender or other protected characteristic preferences.
  • Salary is included where you can.

UK notes extra

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 2 of 15ChatGPTGeminiClaude

Prepare structured screening questions

Asking every candidate the same questions makes comparisons fairer and calls quicker.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. List the 4–5 skills the role really needs.
  2. Run the prompt.
  3. Agree the questions and scoring with the hiring manager before any calls.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a structured phone screen for a [role].
Key skills: [list].
For each skill: one open question, what a strong answer includes, and a 1–4 scoring guide. Add 2 logistics questions (notice period, right to work). [British] English. No questions about age, family plans, health, religion or other protected characteristics.

✓ Check before you send

  • Every question links to a real requirement.
  • Same questions for every candidate.
  • Nothing about protected characteristics.

UK notes extra

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 3 of 15Microsoft CopilotChatGPT

Write a candidate summary for a client

Clients skim. A consistent, evidence-based summary helps them spot the right person, and helps you avoid reacting to gut feel.

Time: 10 minutesCost: free tools work

An AI tool your agency has approved for candidate data, or a free tool with identifiers removed

Steps

  1. Take your screening notes and the CV.
  2. Remove name, contact details, photo and anything revealing protected characteristics.
  3. Run the prompt and add the name back in your own system.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a 150-word candidate summary for a client hiring a [role].
My screening notes: [paste]. Key experience from CV: [paste, identifiers removed].
Structure: headline fit, 3 evidence-based strengths, any gaps, availability and salary expectation. Neutral [British] English. Only use evidence in my notes. Don't comment on personality from tone of writing.

✓ Check before you send

  • Every claim comes from the candidate's evidence.
  • The candidate agreed to be put forward.
  • No identifiers in an unapproved tool.

UK notes extra

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 4 of 15ChatGPTGeminiClaude

Personalise outreach to passive candidates

Generic InMails get ignored. A short message that references their actual work gets replies.

Time: 3 minutes per messageCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Read their public profile yourself and note one specific thing.
  2. Run the prompt.
  3. Edit so it sounds like you; send from your own account.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a short outreach message to a potential candidate.
Role: [title, company type, salary range, location]. Why them (from their public profile): [specific detail].
Under 90 words, [British] English, friendly and direct, no flattery overload. End with a low-pressure question. Don't invent details about them.

✓ Check before you send

  • The detail you reference is accurate.
  • Salary range is real.
  • You honour opt-outs.

UK notes extra

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 5 of 15ChatGPTGeminiClaude

Write kind, specific rejection emails

Candidates remember how they were turned down. A prompt, kind rejection protects your reputation and your client's.

Time: 15 minutes onceCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Decide what feedback you can honestly share.
  2. Run the prompt for applied, interviewed and final-stage versions.
  3. Personalise the final-stage one with real feedback.

The exact prompt

Copy, paste, then fill in the [brackets]
Write three rejection emails from [agency name]: (1) after application, (2) after first interview, (3) after final interview with space for [specific feedback].
Kind, honest, [British] English, under 120 words each. No false hope, no vague clichés. Placeholders for [name] and [role].

✓ Check before you send

  • Feedback is job-related and fair.
  • No reasons linked to protected characteristics.
  • Sent promptly.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 6 of 15ChatGPTGemini

Keep candidates updated so nobody is ghosted

Being ghosted is candidates' biggest complaint about recruiters, and it hurts your reputation. Short, honest status updates fix it in minutes a day.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Run the prompt below to make three templates.
  2. Save them as snippets in your CRM or email (e.g. Bullhorn, Vincere, Gmail templates).
  3. Set a daily 15-minute slot to send updates for every live candidate.
  4. Personalise each with the role and the next step.
  5. Log each update in the CRM.

The exact prompt

Copy, paste, then fill in the [brackets]
Write 3 short candidate updates (under 60 words each): CV sent to client, waiting on feedback, process closed (not progressing).
Warm and honest. Leave [ROLE] and [NEXT STEP] to fill in.

✓ Check before you send

  • Every update is true.
  • It's sent promptly after each stage.
  • No client-confidential details are shared.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 7 of 15ChatGPTGemini

Chase clients for CV feedback

Clients sit on CVs for days while good candidates take other offers. A polite, specific nudge gets feedback faster.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Check which CVs have had no feedback after 2–3 working days.
  2. Run the prompt below.
  3. Only mention competing interviews if they're real.
  4. Send, and log the chase in your CRM.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a short nudge (under 60 words) to a client about CVs sent on [date] for [role].
Mention candidates have other interviews only if I say so: [true / false].

✓ Check before you send

  • Only true statements about candidates' other interviews.
  • No candidate personal details beyond what the client has.
  • It's polite.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 8 of 15ChatGPTGemini

Schedule interviews with fewer emails

Back-and-forth over interview times wastes days and loses candidates. One clear message with slots fixes it.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Get the client's available slots.
  2. Run the prompt below.
  3. Send it to the candidate.
  4. Confirm with both sides and send calendar invites.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a message offering interview slots [list] with location or video link, who they'll meet, how long it takes, and how to confirm. Ask if they need any adjustments.

✓ Check before you send

  • The details are correct (time, place or link, who they'll meet).
  • Any adjustments the candidate needs are asked about.
  • Both sides have confirmed.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 9 of 15ChatGPTGemini

Decide what to automate and what never to hand to AI

AI can speed up drafting, but using it to decide who progresses is risky, unfair and may break data protection rules. A clear list protects candidates and your desk.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Read the ICO guidance on AI and data protection.
  2. Run the prompt below.
  3. Adjust it to how your desk works.
  4. Share it with your team and pin it somewhere visible.

The exact prompt

Copy, paste, then fill in the [brackets]
Make a do and don't list for using AI on a recruitment desk.
OK: drafting messages, summarising my own notes, formatting job ads.
Never: deciding who progresses, scoring candidates, inferring protected characteristics.
Add a short note on data protection checks. Under 200 words.

✓ Check before you send

  • People make all hiring decisions.
  • Protected characteristics are never assessed.
  • Data protection checks are noted.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 10 of 15ChatGPTGemini

Reply when clients want lower fees because of AI

Some clients assume AI makes recruiting cheap and ask for lower fees. A clear reply about what you actually do protects your margin.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. List what your fee covers.
  2. Decide if there's any option you'll offer.
  3. Run the prompt below.
  4. Send it, and follow up with a call.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a reply (under 120 words) to a client asking for a lower fee because of AI.
What my fee covers: [list]. What stays human: [list]. Option, if any: [x].

✓ Check before you send

  • You're honest about what you do.
  • Any option is one you can deliver.
  • It's polite.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 11 of 15ChatGPTGemini

Tidy phone screen notes for your CRM

Messy phone screen notes are hard to search and share. A consistent CRM entry makes candidates easy to find later.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Type your notes straight after the call.
  2. Remove anything about protected characteristics.
  3. Run the prompt below.
  4. Check it against your notes and paste it into the CRM.

The exact prompt

Copy, paste, then fill in the [brackets]
Turn my phone screen notes [paste] into a CRM entry: role, salary expectations, notice period, location, skills mentioned, next step.
Use ONLY my notes. Don't rate the candidate.

✓ Check before you send

  • No opinions added by the AI.
  • No protected characteristics recorded.
  • It's accurate to the call.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 12 of 15ChatGPTGemini

Prepare for an offer conversation

The offer call is where deals are won or lost, and it should be a real conversation, not a script. A prep sheet helps you go in ready.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Gather the offer details and the candidate's stated priorities.
  2. Run the prompt below.
  3. Review it before the call.
  4. Have the call yourself, and confirm in writing afterwards.

The exact prompt

Copy, paste, then fill in the [brackets]
Make a prep sheet for an offer call.
Offer: [paste]. Candidate's stated priorities: [from my notes].
Include: key points, likely questions, possible concerns, next steps.

✓ Check before you send

  • You lead the call.
  • The offer details are correct.
  • You follow up in writing.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 13 of 15ChatGPTGemini

Write a business development email

Cold BD emails get ignored unless they're short and relevant. One real result in their sector earns a reply.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Check you can lawfully email this contact (business address, legitimate interest).
  2. Pick one relevant, real placement result.
  3. Run the prompt below.
  4. Send, and log it in your CRM.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a BD email (under 120 words) to [company type] about [specialism], with one relevant result [real]. Include an opt-out line.

✓ Check before you send

  • Marketing rules are checked.
  • The result is real.
  • There's an opt-out.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 14 of 15ChatGPTGemini

Build Boolean search strings

Good Boolean strings find more candidates faster on LinkedIn and job boards. Bad ones miss people or bring bias in.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. List the skills, titles and location.
  2. Run the prompt below.
  3. Test each string and refine it.
  4. Save the best ones for reuse.

The exact prompt

Copy, paste, then fill in the [brackets]
Write 3 Boolean search strings for [role] with skills [list], titles [list], location [x].
Don't include terms tied to age, gender or other protected characteristics.

✓ Check before you send

  • No discriminatory terms.
  • You've tested them on the platform.
  • They match the role.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 15 of 15ChatGPTGemini

Request references properly

Clear reference requests get faster replies, and asking for the candidate's consent first is required.

Time: 15 minutesCost: free tools work

A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)

Steps

  1. Get the candidate's consent and the referee's details.
  2. Run the prompt below.
  3. Send it, and log it.
  4. Chase once after 3 days.

The exact prompt

Copy, paste, then fill in the [brackets]
Write a reference request (under 100 words) to [referee] for [candidate], with the candidate's consent, asking [questions].

✓ Check before you send

  • The candidate's consent is recorded.
  • The questions are relevant to the job.
  • Replies are stored securely.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

Questions recruiters ask

Can AI screen CVs for me?

Letting AI decide who goes forward carries real bias and legal risk. Use it to write ads, questions and summaries, and keep the decisions with people.

Is it safe to put CVs into AI?

CVs are personal data. Use a tool your agency has approved, or remove names, contact details and anything that reveals protected characteristics first.

Which AI tool is free?

The free plans of ChatGPT, Gemini, Copilot and Claude handle job ads, screening questions and outreach drafts.

Will candidates spot AI outreach?

Generic messages are obvious. Mention one real, specific detail from their profile and write the final version in your own voice.

Privacy tip: don't paste customers' full names, addresses or other personal details into AI tools unless you need to and you've checked the tool's privacy settings.