AI for recruiters: 15 jobs to hand to AI this week
Recruitment is writing-heavy and people-sensitive. These jobs use AI to speed up the words, while you keep the judgement on candidates. AI should never decide who gets the job.
Job 1 of 15ChatGPTGeminiClaude
Rewrite a job ad to be clearer and more inclusive
Long, jargon-heavy ads put good people off. A clear ad with real requirements gets more relevant applicants.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Get the real must-haves from the hiring manager, separate from nice-to-haves.
Paste the draft ad and the prompt.
Check the result with the hiring manager.
The exact prompt
Copy, paste, then fill in the [brackets]
Rewrite this job ad to be clear and inclusive.
Ad: [paste]. Real must-haves: [list]. Nice-to-haves: [list]. Salary: [range]. Location/hybrid: [details].
Plain [British] English. Under 350 words. Remove jargon, gendered words and unnecessary requirements (like years of experience where skills will do). Flag anything that could be discriminatory with [CHECK].
✓ Check before you send
Requirements are genuine for the role.
No age, gender or other protected characteristic preferences.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 2 of 15ChatGPTGeminiClaude
Prepare structured screening questions
Asking every candidate the same questions makes comparisons fairer and calls quicker.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List the 4–5 skills the role really needs.
Run the prompt.
Agree the questions and scoring with the hiring manager before any calls.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a structured phone screen for a [role].
Key skills: [list].
For each skill: one open question, what a strong answer includes, and a 1–4 scoring guide. Add 2 logistics questions (notice period, right to work). [British] English. No questions about age, family plans, health, religion or other protected characteristics.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 3 of 15Microsoft CopilotChatGPT
Write a candidate summary for a client
Clients skim. A consistent, evidence-based summary helps them spot the right person, and helps you avoid reacting to gut feel.
Time: 10 minutesCost: free tools work
An AI tool your agency has approved for candidate data, or a free tool with identifiers removed
Steps
Take your screening notes and the CV.
Remove name, contact details, photo and anything revealing protected characteristics.
Run the prompt and add the name back in your own system.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a 150-word candidate summary for a client hiring a [role].
My screening notes: [paste]. Key experience from CV: [paste, identifiers removed].
Structure: headline fit, 3 evidence-based strengths, any gaps, availability and salary expectation. Neutral [British] English. Only use evidence in my notes. Don't comment on personality from tone of writing.
✓ Check before you send
Every claim comes from the candidate's evidence.
The candidate agreed to be put forward.
No identifiers in an unapproved tool.
UK notes extra
Using AI in recruitment has specific data protection duties. ICO: AI guidance.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 4 of 15ChatGPTGeminiClaude
Personalise outreach to passive candidates
Generic InMails get ignored. A short message that references their actual work gets replies.
Time: 3 minutes per messageCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Read their public profile yourself and note one specific thing.
Run the prompt.
Edit so it sounds like you; send from your own account.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a short outreach message to a potential candidate.
Role: [title, company type, salary range, location]. Why them (from their public profile): [specific detail].
Under 90 words, [British] English, friendly and direct, no flattery overload. End with a low-pressure question. Don't invent details about them.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 5 of 15ChatGPTGeminiClaude
Write kind, specific rejection emails
Candidates remember how they were turned down. A prompt, kind rejection protects your reputation and your client's.
Time: 15 minutes onceCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Decide what feedback you can honestly share.
Run the prompt for applied, interviewed and final-stage versions.
Personalise the final-stage one with real feedback.
The exact prompt
Copy, paste, then fill in the [brackets]
Write three rejection emails from [agency name]: (1) after application, (2) after first interview, (3) after final interview with space for [specific feedback].
Kind, honest, [British] English, under 120 words each. No false hope, no vague clichés. Placeholders for [name] and [role].
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 6 of 15ChatGPTGemini
Keep candidates updated so nobody is ghosted
Being ghosted is candidates' biggest complaint about recruiters, and it hurts your reputation. Short, honest status updates fix it in minutes a day.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Run the prompt below to make three templates.
Save them as snippets in your CRM or email (e.g. Bullhorn, Vincere, Gmail templates).
Set a daily 15-minute slot to send updates for every live candidate.
Personalise each with the role and the next step.
Log each update in the CRM.
The exact prompt
Copy, paste, then fill in the [brackets]
Write 3 short candidate updates (under 60 words each): CV sent to client, waiting on feedback, process closed (not progressing).
Warm and honest. Leave [ROLE] and [NEXT STEP] to fill in.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 7 of 15ChatGPTGemini
Chase clients for CV feedback
Clients sit on CVs for days while good candidates take other offers. A polite, specific nudge gets feedback faster.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Check which CVs have had no feedback after 2–3 working days.
Run the prompt below.
Only mention competing interviews if they're real.
Send, and log the chase in your CRM.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a short nudge (under 60 words) to a client about CVs sent on [date] for [role].
Mention candidates have other interviews only if I say so: [true / false].
✓ Check before you send
Only true statements about candidates' other interviews.
No candidate personal details beyond what the client has.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 8 of 15ChatGPTGemini
Schedule interviews with fewer emails
Back-and-forth over interview times wastes days and loses candidates. One clear message with slots fixes it.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Get the client's available slots.
Run the prompt below.
Send it to the candidate.
Confirm with both sides and send calendar invites.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a message offering interview slots [list] with location or video link, who they'll meet, how long it takes, and how to confirm. Ask if they need any adjustments.
✓ Check before you send
The details are correct (time, place or link, who they'll meet).
Any adjustments the candidate needs are asked about.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 9 of 15ChatGPTGemini
Decide what to automate and what never to hand to AI
AI can speed up drafting, but using it to decide who progresses is risky, unfair and may break data protection rules. A clear list protects candidates and your desk.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Read the ICO guidance on AI and data protection.
Run the prompt below.
Adjust it to how your desk works.
Share it with your team and pin it somewhere visible.
The exact prompt
Copy, paste, then fill in the [brackets]
Make a do and don't list for using AI on a recruitment desk.
OK: drafting messages, summarising my own notes, formatting job ads.
Never: deciding who progresses, scoring candidates, inferring protected characteristics.
Add a short note on data protection checks. Under 200 words.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 10 of 15ChatGPTGemini
Reply when clients want lower fees because of AI
Some clients assume AI makes recruiting cheap and ask for lower fees. A clear reply about what you actually do protects your margin.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List what your fee covers.
Decide if there's any option you'll offer.
Run the prompt below.
Send it, and follow up with a call.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a reply (under 120 words) to a client asking for a lower fee because of AI.
What my fee covers: [list]. What stays human: [list]. Option, if any: [x].
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 11 of 15ChatGPTGemini
Tidy phone screen notes for your CRM
Messy phone screen notes are hard to search and share. A consistent CRM entry makes candidates easy to find later.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Type your notes straight after the call.
Remove anything about protected characteristics.
Run the prompt below.
Check it against your notes and paste it into the CRM.
The exact prompt
Copy, paste, then fill in the [brackets]
Turn my phone screen notes [paste] into a CRM entry: role, salary expectations, notice period, location, skills mentioned, next step.
Use ONLY my notes. Don't rate the candidate.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 12 of 15ChatGPTGemini
Prepare for an offer conversation
The offer call is where deals are won or lost, and it should be a real conversation, not a script. A prep sheet helps you go in ready.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Gather the offer details and the candidate's stated priorities.
Run the prompt below.
Review it before the call.
Have the call yourself, and confirm in writing afterwards.
The exact prompt
Copy, paste, then fill in the [brackets]
Make a prep sheet for an offer call.
Offer: [paste]. Candidate's stated priorities: [from my notes].
Include: key points, likely questions, possible concerns, next steps.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 14 of 15ChatGPTGemini
Build Boolean search strings
Good Boolean strings find more candidates faster on LinkedIn and job boards. Bad ones miss people or bring bias in.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List the skills, titles and location.
Run the prompt below.
Test each string and refine it.
Save the best ones for reuse.
The exact prompt
Copy, paste, then fill in the [brackets]
Write 3 Boolean search strings for [role] with skills [list], titles [list], location [x].
Don't include terms tied to age, gender or other protected characteristics.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Questions recruiters ask
Can AI screen CVs for me?
Letting AI decide who goes forward carries real bias and legal risk. Use it to write ads, questions and summaries, and keep the decisions with people.
Is it safe to put CVs into AI?
CVs are personal data. Use a tool your agency has approved, or remove names, contact details and anything that reveals protected characteristics first.
Which AI tool is free?
The free plans of ChatGPT, Gemini, Copilot and Claude handle job ads, screening questions and outreach drafts.
Will candidates spot AI outreach?
Generic messages are obvious. Mention one real, specific detail from their profile and write the final version in your own voice.
Privacy tip: don't paste customers' full names, addresses or other personal details into AI tools unless you need to and you've checked the tool's privacy settings.
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