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Job 6 of 16ChatGPTClaude

Write a quote that spells out deliverables, revisions and extras

An "extra 30-second cut" or "one more version for TikTok" adds up to unpaid days. A quote listing every deliverable, revision round and overage rate stops scope creep before it starts.

Time: About 15 minutes per quoteTool cost: you can start with a free AI tool

A free AI chat tool, then your quoting tool or a document

Steps

Note the brief: filming hours, crew, kit, edit time, every deliverable (length, format, aspect ratio), and how many revision rounds.
Run the prompt below with your prices.
Check every line. The prices are yours.
Send it and get written agreement before booking the shoot.

The exact prompt

Copy, paste, then fill in the [brackets]

Write a clear video production quote from a [UK] videographer.
Sections: project summary, filming (hours, crew, kit), edit (hours), deliverables (each with length, format and aspect ratio), revision rounds included [n] and what counts as a round, not included, extras with prices (additional cut [£], extra revision round [£], rush delivery [£], overtime [£/hour]), payment terms [deposit %, balance due], valid for [30] days.
Use ONLY my prices; write [PRICE NEEDED] if missing. Plain [British] English.
My notes and prices:
[paste]

✓ Check before you send

Every deliverable is listed.
The revision rounds and extra prices are clear.
VAT is shown correctly.

UK notes extra

Only charge VAT if you're registered. GOV.UK: VAT registration.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

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