Lay out a draft agenda from your annual cycle, the last meeting's actions and the items the Chair has asked for

The problem

The NAGAS handbook describes the agenda as built from a standing list plus the annual cycle, the last meeting's actions and what the Chair and Headteacher ask for, with confidential items grouped and papers circulated in good time (seven clear days in a maintained school; some academies' articles say 14). That is assembly work you do every cycle, with a template that only needs refilling. AI can put your own pasted items in the board's usual order and flag gaps. It does not decide what must be on the agenda, what is confidential, or whether notice is long enough: those stay with you, the Chair and your articles, and dates are counted on a calendar, not by the tool.

What AI does

AI lays out a draft agenda from your board's own template and the items you list, with no names and confidential items given neutral titles. It adds no items and gives no view on notice periods; you count those yourself from your board's own rules (England).

Time

The steps, in short

1. Start from your board's own agenda template.
2. List this meeting's items, open actions as roles, and requests from the Chair and Headteacher.
3. Have AI lay out the draft agenda.
4. Check it against your template and cycle, count the notice period yourself, and send it.

A short sample prompt

I'm the clerk to a governing board at a school in England. Arrange the items below into a draft agenda following my board's template, adding no items and no names. Template: [paste] Items for this meeting: [paste]