AI for ecommerce and Etsy sellers: 15 jobs to hand to AI this week
Buyers can't touch your product, so your words and photos do the selling. These jobs use AI to write them faster, while keeping every claim true and every photo real.
Job 1 of 15ChatGPTClaudeGemini
Write a product listing that sells without over-promising
Clear titles, honest descriptions and the right keywords bring buyers in and keep returns down.
Time: 10 minutes per productCost: free tools work
A free AI chat tool, then your shop platform
Steps
Write down the real facts: materials, size, weight, how it's made, care, what's included, processing time.
Run the prompt below.
Check every claim, then paste into your listing with your own photos.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a product listing for my [Etsy / Shopify / eBay] shop.
Facts (use only these): [materials, dimensions, how it's made, care, what's included, personalisation options, processing and delivery times].
Output: a title under 140 characters with natural keywords (no stuffing), a 150-word description, 5 bullet points, 13 short tags [if Etsy], and an FAQ of 3 likely buyer questions answered from my facts.
Don't add claims like "handmade", "organic", "eco-friendly" or "hypoallergenic" unless I've stated them.
✓ Check before you send
Every claim is true and provable.
Photos are of the actual product.
If you used AI to create the item itself, you disclose it where the platform requires (Etsy does).
UK notes extra
Etsy requires sellers to disclose in the listing if an item was created using AI. Etsy Creativity Standards.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 2 of 15ChatGPTCopilot
Answer customer messages fast with saved templates
Quick, friendly replies win sales and better reviews. Most messages are the same ten questions.
Time: 30 minutes onceCost: free tools work
A free AI chat tool, then your platform's saved replies or email templates
Steps
List your most common messages: where's my order, personalisation, custom orders, sizing, returns, damaged item.
Run the prompt below.
Save each as a template and personalise it every time.
The exact prompt
Copy, paste, then fill in the [brackets]
Write saved reply templates for my online shop selling [products].
Situations: [list]. My policies: [processing time, delivery options, returns window, custom order terms].
Each under 70 words, warm and clear, with [Name] and [order number] placeholders.
For a damaged item, apologise, ask for a photo, and offer [my remedy]. Never blame the customer or the courier publicly.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 3 of 15ChatGPTClaude
Write a returns and refunds policy that's fair and legal
A clear policy prevents disputes and platform cases. It also has to reflect consumer law, not just what you'd like.
Time: 30 minutesCost: free tools work
A free AI chat tool, checked against your country's official guidance
Steps
Read your country's official guidance on online returns (UK link below).
Decide your own extras on top of the legal minimum.
Run the prompt below.
Check it against the guidance and publish it on your shop.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a returns and refunds policy for my online shop selling [products] in [country].
Legal minimums I've checked: [paste key points from official guidance].
My extras: [e.g. 30-day returns on non-personalised items].
Sections: change of mind, faulty or damaged items, personalised and custom items, how to return, who pays return postage, refund timing.
Plain English, under 300 words. Mark anything to verify as [CHECK].
✓ Check before you send
It meets the legal minimum where you sell.
Personalised-item exceptions are described correctly.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 4 of 15ChatGPTGoogle Sheets
Plan a seasonal launch, like Christmas or Mother's Day
Seasonal peaks make or break small shops. Planning stock, deadlines and posts early avoids sell-outs and late parcels.
Time: 45 minutesCost: free tools work
A free AI chat tool, then Google Sheets or a calendar
Steps
Pull last year's sales for the season, your production capacity and courier cut-offs.
Run the prompt below.
Put the dates in your calendar and set your shop's last order dates.
The exact prompt
Copy, paste, then fill in the [brackets]
Plan my [Christmas] season for an online shop selling [products].
Last year: [sales by product and week, sell-outs, leftovers]. Capacity: [units per week]. Courier last posting dates: [dates I've checked].
Give me: a product shortlist, stock or production targets, a week-by-week plan (listings, photos, emails, social posts), and the last order date for each delivery option with a buffer.
Base numbers on my data.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 5 of 15Google SheetsChatGPT
Tidy your sales records before the platform reports them
Many tax authorities now get seller data from platforms directly. Your own records need to match.
Time: 30 minutes a monthCost: free tools work
Google Sheets plus a free AI chat tool
Steps
Download monthly sales and fee reports from each platform.
Run the prompt below to combine and categorise them.
Keep receipts for materials, postage and fees.
Ask an accountant or your tax authority's guidance if unsure what to declare.
The exact prompt
Copy, paste, then fill in the [brackets]
Combine these platform reports into one monthly summary for a small online seller.
Columns: date, platform, order, gross sale, platform fees, payment fees, postage charged, postage paid, refunds, net.
Then monthly totals per platform and a Google Sheets formula for net profit after materials [my materials cost lines].
Don't give tax advice.
Reports:
[paste]
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 6 of 15ChatGPTGemini
Turn one product listing into versions for each platform
Copying one product onto Amazon, Etsy and your own shop by hand means three rewrites and facts drifting apart. Starting from one checked master listing keeps every version accurate and saves hours per product.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Pick one product and write a master listing in a doc: title, every fact (size, materials, care, what's in the box) and your best photos list.
Open each platform's own listing help page and note its title length and any banned words in a line or two.
Paste the master listing and those notes into the prompt below, one platform at a time.
Compare each version line by line with the master, especially sizes, materials and anything that sounds like a claim.
Paste the approved text into Shopify, Etsy or Seller Central and preview it on mobile before publishing.
The exact prompt
Copy, paste, then fill in the [brackets]
I sell [product] on [Amazon / Etsy / Shopify]. Here is my master listing with every fact checked:
[paste]
Platform notes (title length, style, banned words): [paste]
Rewrite it for [platform]: title, 5 bullet points (Amazon) or description (Etsy/Shopify), and suggested search terms.
Rules: use ONLY facts in my master listing. Don't add materials, sizes, certifications, environmental or "handmade" claims. At the end, list anything you were unsure about.
✓ Check before you send
Every size, material and quantity matches the master listing.
No new claims crept in, such as "eco", "handmade", "best" or "certified", unless you can prove them.
Title and bullet lengths fit the platform's current limits.
Anything the AI marked as unsure has been fixed by you.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 7 of 15ChatGPTGemini
Write variant listings (sizes, colours) in bulk
Updating 40 size and colour variants one by one is where wrong prices and swapped SKUs creep in. Generating them from one product table keeps them consistent and quick to bulk-upload.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Export your variants from Shopify (Products > Export) or your marketplace inventory file as a CSV.
Keep only the columns you need: SKU, size, colour, price, stock. Remove any customer data.
Paste the table into the prompt below.
Paste the result back into your spreadsheet next to the original rows and check a sample of 10 against the export.
Bulk-import the updated CSV and spot-check three variants live.
The exact prompt
Copy, paste, then fill in the [brackets]
Here is a product variant table (SKU, size, colour, price):
[paste]
For each row write: a variant title under 80 characters and a one-line description, in a table with the SKU first.
Use ONLY my data. If a cell is empty, write [MISSING] rather than guessing. Don't change prices or SKUs.
✓ Check before you send
Prices and SKUs match the original export row for row.
Missing values are filled by you, not guessed.
Colour and size names match what the platform's variant options allow.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 8 of 15ChatGPTGemini
Sort incoming returns into a simple triage sheet
Returns arrive in a pile and refunds slip past the legal deadline, which brings complaints and marketplace penalties. A triage sheet shows what each return needs and when the refund is due.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Create a Google Sheet with columns: order ref, date received, platform, reason, condition, next step, refund due date, done.
Run the prompt below to get formulas for days outstanding and an overdue flag.
Log each return the day it arrives, using the order ref only, with no customer names or addresses.
Check the GOV.UK refund timings and set your refund due date column to match.
Once a week, sort by refund due date and clear anything flagged.
The exact prompt
Copy, paste, then fill in the [brackets]
Build a returns triage sheet for Google Sheets.
Columns: A order ref, B date received, C platform, D reason, E condition (as new / used / damaged), F next step (refund / exchange / reject / supplier claim), G refund due date, H done (Y/N).
Give me: a formula for days outstanding, a formula that shows "OVERDUE" when the refund due date has passed and H is not Y, and conditional formatting steps.
Don't decide anyone's legal rights; I'll set due dates from GOV.UK guidance.
✓ Check before you send
Refund deadlines match GOV.UK guidance and your platform's rules.
No customer names, addresses or card details in the sheet.
Decisions to reject a return are yours, with a reason written down.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 9 of 15ChatGPTGemini
Find listing fixes from your return reasons
If a third of returns say "smaller than expected", the listing is the problem, not the customer. Finding the pattern and fixing photos or size info cuts returns and keeps your seller rating healthy.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Export return reasons for the last 3 months from your platform (Amazon returns report, Shopify returns, Etsy cases).
Delete names and order details so you only have product, reason code and the customer's comment.
Run the prompt below.
For the top three themes, change the listing: add a size chart, a scale photo or a clearer description.
Note the date of each change and compare the return rate a month later.
The exact prompt
Copy, paste, then fill in the [brackets]
Here are return reasons and comments from the last [period] for [product(s)], with no customer details:
[paste]
1. Group them into themes and count each.
2. Quote 2 short example comments per theme.
3. For the top 3 themes, suggest specific listing changes (photos, size info, wording).
Don't invent product facts; where a fix needs information I haven't given, say what I need to measure or check.
✓ Check before you send
Customer details removed before pasting.
Every listing change is true to the product.
You have a before-and-after return rate to compare.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 10 of 15ChatGPTGemini
Work out why a marketplace listing was pulled
A suppressed listing earns nothing until it's fixed, and guessing at the cause wastes days. Working from the platform's own message points you at the likely fix fast.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Copy the exact suppression or policy message from Seller Central (or your platform's listing health page).
Copy the current listing text and attributes.
Run the prompt below.
Open the platform help pages it names and confirm each likely cause there.
Make the smallest accurate fix, resubmit, and note what you changed and when.
The exact prompt
Copy, paste, then fill in the [brackets]
My [Amazon / other] listing was suppressed. The platform's message:
[paste]
My listing (title, bullets, key attributes):
[paste]
List the likely causes the message points to, what to check for each, and which official help page topics to read.
Don't guess at platform policy beyond what the message says, and don't suggest changing product facts.
✓ Check before you send
The fix is confirmed against the platform's own help pages, not the AI's guess.
You haven't added untrue details just to get the listing back up.
You've kept a note of the message and fix in case it happens again.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 11 of 15ChatGPTGemini
Plan stock reorders from your sales history
Running out of a best seller loses sales and ranking, and over-ordering ties up cash in boxes. A reorder sheet built from your own sales tells you when to order and roughly how much.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Export monthly units sold per SKU for the last 6–12 months from your platform or Shopify reports.
Note each supplier's lead time in weeks and your minimum order quantities.
Run the prompt below to build the sheet and formulas in Google Sheets.
Adjust by hand for known peaks such as Christmas or a planned promotion.
Check the sheet every fortnight and order when a SKU hits its reorder point.
The exact prompt
Copy, paste, then fill in the [brackets]
Build a stock reorder sheet in Google Sheets.
Inputs per SKU: monthly units sold for the last [n] months [paste], current stock, supplier lead time (weeks), minimum order quantity, safety stock (weeks) [my figure].
Give formulas for: average weekly sales, reorder point, suggested order quantity (rounded up to the MOQ), and a "REORDER" flag.
Explain each formula in one line. Treat it as a rough guide, not a forecast.
✓ Check before you send
Sales figures come from your real exports.
Lead times are your suppliers' current ones.
Seasonal adjustments are your judgement, not the formula's.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 12 of 15ChatGPTGemini
Review your ad search terms for wasted spend
Ads quietly spend on searches that will never buy, like "free" or a competitor's brand. A monthly look at the search term report finds the waste before it adds up.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Download the search term report for the last 30 days from Amazon Ads or Google Ads.
Review each suggested negative yourself and add only the ones you agree with.
Note the date and recheck spend and sales two weeks later.
The exact prompt
Copy, paste, then fill in the [brackets]
Here is my ad search term report for the last 30 days (term, clicks, spend, orders, sales):
[paste]
List: (1) terms with spend but no orders, (2) terms that look irrelevant to [product], (3) terms that convert well.
Suggest negative keywords to consider with a one-line reason each. Don't recommend budget or bid changes.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 13 of 15ChatGPTGemini
Write a supplier claim for faulty stock
Faulty stock costs you twice: the refund and the item. A clear claim with counts and evidence gets suppliers to credit you instead of arguing.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Pull the return records for the faulty product from your returns sheet: quantity, dates and the fault described.
Take clear photos of a few faulty units and note batch or order numbers.
Run the prompt below.
Check quantities and order numbers against your purchase order.
Send it with the photos attached and diary a follow-up in 7 days.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a claim to my supplier [name] about faulty stock.
Product: [x]. Purchase order: [ref]. Units affected: [n] of [n]. Fault: [describe]. Evidence: [photos, return reasons summary].
What I want: [credit / replacement / refund] by [date].
Polite, factual, under 150 words. No threats.
✓ Check before you send
Quantities and order numbers match your records.
Photos clearly show the fault.
The claim asks for one clear remedy (credit or replacement).
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 14 of 15ChatGPTGemini
Write a photo brief for your product shots
Weak photos cause returns and "what size is it?" questions. A shot list makes sure every photo buyers need gets taken in one session.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
List the questions customers ask most about this product from your messages and reviews.
Note the platform's image rules (main image background, minimum size) from its help pages.
Run the prompt below.
Share the brief with your photographer or follow it yourself, ticking off each shot.
Upload in the brief's order and check the gallery on a phone.
The exact prompt
Copy, paste, then fill in the [brackets]
Write a product photo brief for [product].
Customer questions to answer visually: [list].
Platform image rules: [paste].
Include: main image, scale shot, detail/close-up, in-use, packaging, size or colour variants. For each shot: what to show, angle and why it matters.
✓ Check before you send
Every shot shows the real product, with no misleading props or scale.
The main image meets the platform's rules.
The brief answers the top customer questions visually.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Job 15 of 15ChatGPTGemini
Reply to product reviews politely
Buyers read how you handle bad reviews before they buy. Short, personal replies show you care, and starting from a template means you actually reply.
Time: 15 minutesCost: free tools work
A free AI chat tool (ChatGPT, Gemini, Copilot or Claude)
Steps
Collect your last 10 reviews from your marketplace or Shopify app, with no customer names.
Run the prompt below to get three starting templates.
For each review, personalise the template with the specific detail they mentioned.
For negative reviews, offer to sort it out through the platform's messaging, never by sharing order details publicly.
Post the replies and save your best versions.
The exact prompt
Copy, paste, then fill in the [brackets]
Write 3 short reply templates (under 60 words each) for product reviews on [platform]: positive, mixed and negative.
For the negative one: thank them, apologise for the experience, and invite them to message us through [platform] so we can help.
Leave [DETAIL] where I'll add something specific. Never argue, never mention order details, and never offer anything in exchange for changing a review.
✓ Check before you send
Each reply mentions something specific from that review.
No order numbers, names or personal details in public replies.
You never argue, blame the customer or offer rewards for changing a review.
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑
Questions ecommerce & etsy sellers ask
Do I have to say if I used AI?
For writing listings, usually not. If AI created the item itself (for example, artwork), Etsy requires you to disclose it in the listing, and other platforms have their own rules.
Which AI tool is free?
The free plans of ChatGPT, Gemini, Copilot and Claude handle listings, templates and planning. Google Sheets is free for records.
Can I use AI product photos?
Use photos of your real product. AI mock-ups that don't match what arrives lead to returns, bad reviews and platform problems.
Privacy tip: don't paste customers' full names, addresses or other personal details into AI tools unless you need to and you've checked the tool's privacy settings.
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