Clear the day's paperwork in one 20-minute batch

Quotes, job descriptions and customer messages pile up into a second shift at night. Voice-noting as you go and tidying it all at once gets your evenings back.

Your phone's voice notes or dictation, plus a free AI chat tool

Steps

1. After each job, dictate a quick note: job, what you did, materials, anything to follow up. Leave out names and addresses; use a job number.
2. At the end of the day, paste all the notes into the prompt below.
3. Use the drafts for your invoice lines, customer messages and to-do list. Check every one.
4. Test results, codes and certificate entries are written by you from your own readings. AI never fills those in.

The exact prompt

I'm a [UK] electrician. Below are today's rough job notes, one per job number.
For each job, write:
1. A short plain-English description of work done, for the invoice (2 to 3 lines)
2. A short message to the customer saying the job is done and what happens next (under 60 words)
3. Any follow-ups I mentioned, as a to-do line
Use ONLY what's in my notes. Don't add test results, codes, certificate details or safety advice. Write [CHECK] where something is unclear.

Notes:
[paste]