Lay out a blank pre-issue tick sheet that you complete yourself before you send a fire risk assessment report

The problem

One assessor wrote in 2025 that when assessors are asked to do many assessments and write them up the same day, “the quality and detail within the reports must suffer”, and he stepped away from a contract for that reason. A tick sheet does not make a report better and it does not check one: it is a short list of admin points you confirm yourself with the report open, such as names, dates, the scope you quoted, the areas you note as not seen, and that every action box is filled in by you. Under the BAFE scheme a designated validator inside the certified organisation checks and signs off every assessment, which is a separate step from your own sheet. AI only lays out the blank sheet from the list you type. It never sees a report, and whether a report is suitable and sufficient is for you and, where the rules of your scheme say so, a validator or another person who must sign.

What AI does

AI lays out a blank tick sheet from the admin points you want to confirm before issuing a report. It adds no checks and makes no judgement on whether a report is suitable or compliant; you tick each line yourself.

Time

The steps, in short

1. Write down the admin points you always confirm before issue.
2. Have AI lay out a blank sheet from your list only.
3. Check nothing has been added, then save the blank.
4. Tick a copy yourself for each report, and keep any sign-off your scheme requires separately.

A short sample prompt

I assess fire risk in the UK. Lay out a blank one-page sheet, one line per point I list below, kept in my order, with blank columns for a tick, initials, date and a note. Add no checks of your own. List: [paste]