From the AI playbook for personal trainers

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Job 6 of 19ChatGPTGemini

Turn session notes into a recap with homework

Clients forget half of what you said by the time they get to the car. A short recap with what you worked on and what to do before next time keeps them on track and shows your value.

Time: About 3 minutes per clientTool cost: you can start with a free AI tool

Voice notes on your phone, plus a free AI chat tool

Steps

Straight after the session, voice-note what you did, how it went and the homework you set. Use first names only.
Run the prompt below.
Check it matches what you actually said. Delete anything that sounds like medical advice.
Send it through your usual coaching app or message.

The exact prompt

Copy, paste, then fill in the [brackets]

Turn my notes into a short session recap (under 120 words) from a personal trainer to a client.
Sections: what we worked on, one thing you did well, homework before next session (from my notes only), next session focus.
Encouraging, plain English. Don't add exercises, nutrition or health advice that isn't in my notes.
Notes:
[paste]

✓ Check before you send

Homework is exactly what you set.
No injury or medical advice from AI.
Health details stay out of the AI chat.

UK notes extra

Health information about clients is sensitive personal data. GOV.UK: data protection and your business.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

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See all 19 jobs in the personal trainers playbook → · AI agent playbooks for personal trainers →

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