Turn your rough job notes into a clear written quote

Clear written quotes cut down on "I thought that was included" arguments and look more professional than a text message.

ChatGPT, Google Gemini or Microsoft Copilot

Steps

1. Open ChatGPT (chatgpt.com), Gemini (gemini.google.com) or Copilot (copilot.microsoft.com) on your phone or computer. Free accounts are fine.
2. Type or voice-dictate your rough notes from the visit: what you found, what you'll do, parts, labour time and your prices.
3. Paste the prompt below underneath your notes and send it.
4. Read the quote it gives back. Fix any price, part or wording that is wrong. You are responsible for every number.
5. Copy it into your invoicing app, email or a document with your business details, and send it.

The exact prompt

You are helping a [UK] plumber write a clear, friendly written quote for a homeowner.
Use my notes below. Write in plain [British] English, no jargon.
Structure:
1. Short summary of the problem in one sentence
2. Work included (bullet points)
3. Not included / possible extras (bullet points)
4. Price breakdown: parts, labour, total. Use ONLY the prices in my notes. If a price is missing, write [PRICE NEEDED] instead of guessing.
5. How long the quote is valid for: [30 days]
6. Payment terms: [payment due on completion]
Label it clearly as a QUOTE (fixed price for the work described), not an estimate.
Do not add any guarantees, certifications or warranties I haven't mentioned.

My notes:
[paste your notes here]