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Quote a custom cake order clearly
Custom cakes go wrong on unclear details. A written quote with every detail confirmed saves tears on the day. Putting servings, design, date, allergens, deposit and cancellation in one quote gives you and the customer the same record.
Time: 10 minutesTool cost: you can start with a free AI tool
Steps
- Note everything the customer asked for: occasion, servings, tiers, flavours, fillings, design notes, date, and collection or delivery.
- Ask about allergies and dietary needs, and take the allergen information for each part of the cake from your own recipes and ingredient labels.
- Example (made up, for illustration only): a 40th birthday order is for 30 servings, two tiers, lemon and vanilla, a gold drip and a topper supplied by the customer, collected at 10am on Saturday. The quote lists each item and price, the deposit and balance date, the cancellation terms, and the allergens from the recipe.
- Add your prices and run the prompt below. Leave the customer’s name and any health details out of the AI tool.
- Check the allergen line against your recipes and labels yourself; the AI tool must not decide what a cake contains.
- Ask the customer to confirm in writing before you take the deposit.
The exact prompt
Write a custom cake quote from [bakery name]. Order: [occasion, servings, tiers, flavours, fillings, design notes], date [date], [collection time / delivery to area]. My prices: [breakdown]. Leave the total as [TOTAL]. Deposit: [amount], balance due [when]. Cancellation: [policy]. Include this allergen line, word for word: Please tell us about any allergies. Allergens in this cake: [FROM MY RECIPES]. Clear [British] English. Don't add items, discounts or any allergen information of your own.
✓ Check before you send
- Allergen information is from your recipes and labels.
- Date and collection time are right.
- Deposit and cancellation terms are clear.
- The customer confirmed in writing before the deposit.
UK notes extra
- England, Wales and Northern Ireland: the Food Standards Agency’s allergen guidance covers providing allergen information and handling allergens. In Scotland, check Food Standards Scotland. Food Standards Agency: allergen guidance for food businesses (applies to England, Northern Ireland and Wales). Food Standards Scotland.
- UK: deposit and cancellation terms in a consumer contract must be fair. Read yours against the CMA guidance. CMA: unfair contract terms guidance (CMA37).
Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑