Window cleaners playbook · 16 jobs

AI for window cleaners: 16 jobs to hand to AI this week

A window round runs on small prices and a lot of customers, so every minute of admin counts. AI can't clean a window or know your streets, but it can turn your numbers and your rules into the messages and sheets that cost you your evenings. You set the prices and decide who stays on the round.

Job 1 of 16ChatGPTGemini

Write a price-increase notice your customers will accept

Many cleaners put it off because they dread the replies, then sit on a round that no longer pays. A short, kind notice with the new price, the date and the reason, sent in good time, makes the change easier for everyone.

Time: About 15 minutes once, then a few minutes per batchCost: free tools work

A free AI chat tool, then your text, WhatsApp or email app

Steps

Work out the new price per clean for each group of customers (for example small terraces, semis, detached, conservatories). Write it as a list. The prices are yours; AI should not pick them.
Decide the notice you'll give and the date it starts. Look at your diary so no customer gets a rise before their next clean.
Paste the list and the prompt below. Ask for a text-length version and a longer email version.
If you like, include the yearly difference as a line (for example "about £X more across the year"). Some owners find a small rise looks smaller that way; others skip it. Pick what suits your customers.
Send it from your own phone in a few batches, so you can answer replies the same day. Note anyone who objects and decide yourself whether to hold their price or let them go.

The exact prompt

Copy, paste, then fill in the [brackets]

I'm a UK window cleaner with a round of about [number] houses. Write a price-increase notice to regular customers.
New prices from [date]: [list by house type]. Notice given: [x weeks]. Reason, in my words: [e.g. fuel, insurance, kit costs].
Write two versions: a text under 50 words and an email under 120 words. Friendly, plain, no apology and no waffle. Say the price per clean, the date it starts, and thank them for their custom.
[Optional: include the yearly difference in one line.]
Use ONLY my figures. Don't invent reasons or claims about other cleaners' prices.

✓ Check before you send

Every price and date matches your list, and no customer is charged the new price before the date.
The notice period fits any agreement or direct debit terms you have with the customer.
It doesn't blame customers or run down other cleaners.

UK notes extra

If you have a written agreement with a customer, check any price-change term is fair. CMA: unfair contract terms guidance.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

Job 2 of 16ChatGPTGemini

Chase a late payer in three polite steps

Chasing £12 feels petty, so unpaid cleans pile up one at a time until you're owed a few hundred pounds. A ready three-step sequence, friendly then firm then final, means you chase in minutes without it spoiling a relationship you want to keep.

Time: About 15 minutes once, then 1 minute per chaseCost: free tools work

A free AI chat tool, then your text or email app

Steps

List who owes you, how much and since when from your round app or notebook. Use first names and house numbers only.
Decide where you'll stop: a final reminder, a pause on the clean, or letting a small debt go. Write that rule down so you don't decide it in a bad mood.
Run the prompt below to get the three messages, each short enough for a text.
Send message one the day after a missed payment, two a week later, and the final one only if you're ready to follow through.
Record each chase and any reply in your notes, because dates matter if it ever goes further.

The exact prompt

Copy, paste, then fill in the [brackets]

I'm a UK window cleaner. Write three messages to a customer who hasn't paid for a clean.
1. Friendly reminder, 25 words: assume they forgot, give the amount [£], the date cleaned [date] and how to pay [method].
2. Second reminder, 35 words, a week later: polite but clear that I need payment by [date].
3. Final message, 45 words: say that I'll stop cleaning until the balance of [£] is paid, and that I'd rather not. No threats, no legal language.
Use ONLY these details. Don't mention fees, interest or court.

✓ Check before you send

The amount and date are right, and the customer really was cleaned that day.
You haven't named or shamed the customer in a group or on social media.
You're willing to do what the final message says.

UK notes extra

If a debt goes beyond messages, the small-claims route in England and Wales is GOV.UK: make a court claim for money. Scotland and Northern Ireland use different processes. Before claiming against an individual you normally have to follow the Pre-Action Protocol for Debt Claims (a formal letter, then a 30-day wait): justice.gov.uk: Pre-Action Protocol for Debt Claims.
Customer names and addresses are personal data, so keep your notes private. ICO: advice for small organisations.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

Job 3 of 16ChatGPTGemini

Quote a new house from photos without a wasted visit

Driving round to give a price for a £15 job can cost you more in time than the clean earns. Asking for a few photos, counting the panes from them and sending a price in minutes means you only visit when it's worth it.

Time: About 5 minutes per enquiryCost: free tools work

A free AI chat tool, then WhatsApp or text

Steps

Write your pricing rules on one page: price per pane or per house type, extras for conservatories, gutters and hard-to-reach glass, and your minimum charge.
When an enquiry comes in, reply with a short request for photos of each side of the windows, plus whether there's a conservatory, skylights or anything above the second floor.
Count the panes and sizes from the photos yourself, or look at the house on street view, then paste your counts into the prompt below.
Send the price with the line that it's subject to a quick check on the first visit, and offer the first date.
Don't keep photos longer than you need them. Delete them once the customer is on your round or has declined.

The exact prompt

Copy, paste, then fill in the [brackets]

I'm a UK window cleaner. Write a short quote message to a new customer.
Property: [house type]. My count from photos: [number of windows, doors, conservatory, gutters, skylights]. My price rules: [paste rules]. Price: [£].
Say the price per clean, how often I'd come [every x weeks], that the price is subject to checking everything on the first visit, and my first available date [date].
Friendly, under 80 words. Don't promise anything I haven't listed and don't add extras.

✓ Check before you send

The price comes from your own rules and count, not from the AI.
The message says the price is subject to a first-visit check.
You asked for photos of the windows only, with no people or private details in shot.
For any window above ground floor level, you've decided how it can be reached safely before quoting (the Work at Height Regulations 2005 apply in Great Britain; Northern Ireland has its own).

UK notes extra

What customers can expect from you under consumer law: GOV.UK: consumer protection rights.
Photos of someone's home are personal data, so delete them once you're done. ICO: advice for small organisations.
Safe ways of reaching windows above ground level: HSE: window cleaning.

Last reviewed Oct 2026. Free tools change. If a screen looks different, the steps still apply.Back to top ↑

13 more jobs in the full window cleaners playbook

Here is what each one covers. Open any job to see what is inside.

Job 4Subscribers Tidy your round income and expenses for quarterly digital updates Owners are anxious about Making Tax Digital because their records live in a round app, a notebook and a bank app. A sheet that turns your exports into income and expenses by month means that when you do need to send updates you're copying numbers, not hunting for them.
Job 5Subscribers Reply to price-shoppers without losing your temper or your time "The last guy did it for £12" is a conversation that goes nowhere but eats a free hour. A calm, standard reply that states your price once and leaves the door open filters out haggling without making an enemy on your own street.
Job 6Subscribers Audit your round: who is underpriced and who stays On many rounds a few houses take far longer than the rest for the same money, and you only notice when you're worn out. Putting price against time per house shows which to raise, which to keep and which to let go.
Job 7Subscribers Work out what you really earn per hour and set a price list to match Long days and a thin bank balance can mean the prices are too low or the day is too slow, but it's hard to see which without numbers. Dividing a real week's takings by every hour you worked, including driving and admin, tells you what you need to charge.
Job 8Subscribers Write a door-knock opener and a card for a new street Knocking on doors is awkward when you don't know what to say, and a rambling opener loses people in ten seconds. A short, honest line and a card with your number turn a no into a maybe and a maybe into a yes.
Job 9Subscribers Write a leaflet and a two-line follow-up for the day after A leaflet through the door often works better when a second contact follows, but writing a good one and remembering to follow up both fall by the wayside. One short leaflet and a follow-up line ready to say or send gets more replies for the same stack of paper.
Job 10Subscribers Move cash customers over to bank transfer or online payment Collecting cash at the door means missed payments, awkward chasing and records you have to piece together later. A clear, friendly message with a date and an easy way to pay makes the move easier.
Job 11Subscribers Write a local group post that doesn't read like an advert Facebook groups can bring enquiries from the street you're targeting, but obvious adverts get deleted and rude replies can hurt your name. A short, friendly post that follows the group rules and offers something useful gets enquiries without any fuss.
Job 12Subscribers Write a final demand that's firm but stays within what you agreed Some debts are worth one proper last letter before you decide to write them off, but a threatening letter that adds charges you never agreed can backfire. A calm final demand that states the facts and the next step keeps you on firm ground.
Job 13Subscribers Reply when a regular says another cleaner offered a lower price Losing a customer you've cleaned for years over a few pounds hurts, but matching every lower price drains the round. A thoughtful reply that thanks them, explains what's included and leaves the decision with them gives you the best chance of keeping the customer and lets the rest go with goodwill.
Job 14Subscribers Choose a round app and move your customers over without losing any A notebook and a spreadsheet work until you're off sick or HMRC asks for records. Choosing an app against your own list of needs, then moving customers in small groups, avoids paying for features you won't use and missed cleans in the switch.
Job 15Subscribers Set payment terms in your first-clean message Unpaid cleans often start with a customer you've not dealt with before who didn't know when to pay. Saying "payment on the day for the first clean" in the first message, kindly, saves the awkward chase later.
Job 16Subscribers Plan for the quiet weeks and the Christmas squeeze Short days, bad weather and Christmas spending leave round income thin just when bills peak. A simple look at last winter's takings and a plan for when to raise prices and put money aside stops the January panic.

The full playbook

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Questions window cleaners ask

Can AI write my price increase notice?

It can draft a polite notice from your own numbers. You choose the new price and the date, and your customers must be told clearly before it applies.

Is it safe to put customer addresses into AI?

You don't need to. Use a street name, a round code or a first name, and keep full addresses and payment details in your round app.

Which AI tool is free?

The free plans of ChatGPT, Gemini, Copilot and Claude handle quotes, chasers, price lists and messages. Your round app and a spreadsheet can keep the records.

Privacy tip: don't paste customers' full names, addresses or other personal details into AI tools unless you need to and you've checked the tool's privacy settings.

AI for window cleaners: 16 jobs to hand to AI this week

Write a price-increase notice your customers will accept

Steps

The exact prompt

✓ Check before you send

UK notes extra

Chase a late payer in three polite steps

Steps

The exact prompt

✓ Check before you send

UK notes extra

Quote a new house from photos without a wasted visit

Steps

The exact prompt

✓ Check before you send

UK notes extra

13 more jobs in the full window cleaners playbook

Unlock the other 13 window cleaners jobs

Just window cleaners

3 niches

All niches

Questions window cleaners ask

Get the next playbook first